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Board Resolution Approving Lease Agreement
"I need a Board Resolution Approving Lease Agreement for our Dutch tech company's new headquarters office in Amsterdam, with the board meeting scheduled for March 15, 2025, and authorization needed for our CEO and CFO to execute the lease agreement with flexible signing authority."
1. Header and Date: Official company name, document title, and date of the resolution
2. Present and Absent: List of board members present and absent, confirming quorum requirements are met
3. Chairman and Secretary: Identification of the meeting's chairman and secretary
4. Background: Context of the lease agreement, including business rationale and key terms of the proposed lease
5. Confirmation of Authority: Statement confirming the board's authority to make the decision under the articles of association
6. Consideration of Documents: List of documents reviewed by the board in making its decision
7. Resolutions: Formal decisions made, including approval of the lease and authorization of specific individuals to execute it
8. Voting Results: Record of how the board voted on the resolutions
9. Closure: Formal closing of the resolution, including signatures of required officers
1. Recitals of Special Conditions: Required when the lease agreement contains unusual terms or conditions requiring specific board attention
2. Works Council Reference: Required when works council advice or consent was needed for the decision
3. Conflict of Interest Declarations: Required when any board member has a direct or indirect interest in the lease transaction
4. Additional Authorizations: Required when specific individuals need special authorization for related actions (e.g., registration, modifications)
5. Risk Assessment: Optional section documenting the board's consideration of risks and mitigation measures
6. Conditions Precedent: Required when the board's approval is subject to certain conditions being met
1. Draft Lease Agreement: Copy of the lease agreement being approved
2. Property Details: Detailed description of the property, including address, cadastral details, and floor plans
3. Financial Analysis: Summary of financial implications and terms of the lease
4. Due Diligence Reports: Relevant property inspection or assessment reports considered by the board
5. Powers of Attorney: If specific individuals are granted power of attorney to execute documents
6. Articles of Association Extract: Relevant excerpts confirming board's authority to approve the lease
Authors
Real Estate
Commercial Property
Retail
Manufacturing
Professional Services
Technology
Healthcare
Education
Hospitality
Financial Services
Logistics
Industrial
Legal
Corporate Secretariat
Executive Office
Facilities Management
Real Estate
Operations
Compliance
Risk Management
Finance
Corporate Governance
Board Member
Managing Director
Chief Executive Officer
Chief Financial Officer
Company Secretary
Corporate Counsel
Legal Director
Facilities Manager
Real Estate Manager
Operations Director
Compliance Officer
Risk Manager
Property Manager
Corporate Governance Officer
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