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Debt Recovery Letter

Debt Recovery Letter Template for Netherlands

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Key Requirements PROMPT example:

Debt Recovery Letter

"I need a Debt Recovery Letter for an unpaid invoice of €75,000 owed by a Dutch manufacturing company for supplied equipment, with the final payment deadline set for March 15, 2025, including statutory interest calculations from the original due date."

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Document background
The Debt Recovery Letter is a crucial document in the Dutch debt collection process, serving as a formal demand for payment before initiating legal proceedings. It is typically used when previous informal attempts to collect payment have been unsuccessful. This document must comply with strict requirements under Dutch law, including the Dutch Civil Code and the Act on Extrajudicial Collection Costs. The letter should detail the original debt, accumulated interest, and any collection costs, while adhering to Dutch regulations regarding payment terms and debt collection practices. It serves as the final warning before potential legal action and must include specific information about payment methods, deadlines, and consequences of non-payment. The document is particularly important as it often serves as evidence in subsequent legal proceedings if the debt remains unpaid.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or collecting agency

2. Date and Reference Number: Current date and unique reference number for the debt collection case

3. Recipient Details: Full legal name and address of the debtor

4. Subject Line: Clear indication that this is a formal debt recovery notice

5. Debt Details: Specific information about the outstanding amount, original invoice number(s), and date(s) of the debt

6. Legal Basis: Reference to the underlying agreement or transaction that created the debt

7. Payment Demand: Clear statement of the total amount due, including any statutory interest and collection costs

8. Payment Instructions: Detailed payment information including bank details and payment deadline

9. Legal Consequences: Statement of potential legal actions if payment is not received by the deadline

Optional Sections

1. Previous Communications: Reference to prior payment requests or communications, used when there has been previous correspondence

2. Payment History: Overview of any partial payments made, included when there have been previous partial payments

3. Settlement Offer: Proposed payment arrangement or settlement terms, included when the creditor is willing to negotiate

4. Power of Attorney: Statement of authority if sending on behalf of another party, included when letter is sent by a collection agency or lawyer

5. Dispute Resolution: Information about dispute procedures, included when required by specific industry regulations or consumer protection laws

Suggested Schedules

1. Copy of Original Invoice(s): Copies of all relevant unpaid invoices

2. Statement of Account: Detailed overview of the debt, including principal amount, interest calculations, and collection costs

3. Payment History Overview: Document showing all transactions and attempts at collection

4. Original Contract: Copy of the agreement that formed the basis of the debt

5. Calculation of Interest: Detailed calculation of statutory interest applied to the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























Clauses


















Relevant Industries

Financial Services

Retail

Professional Services

Manufacturing

Construction

Healthcare

Technology

Telecommunications

Utilities

Real Estate

Wholesale Trade

Transportation and Logistics

Legal Services

Business Services

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Collections

Treasury

Risk Management

Compliance

Corporate Affairs

Administrative

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Manager

Legal Counsel

Debt Collection Specialist

Finance Director

Credit Manager

Accounts Manager

Corporate Lawyer

Collections Officer

Financial Controller

Treasury Manager

Business Owner

Compliance Officer

Risk Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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