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Property Management Contract

Property Management Contract Template for Netherlands

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Key Requirements PROMPT example:

Property Management Contract

"I need a Property Management Contract under Dutch law for a portfolio of five commercial office buildings in Amsterdam, with specific provisions for sustainability reporting and energy efficiency management, to be effective from March 1, 2025."

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Document background
The Property Management Contract is essential for property owners seeking to delegate the management of their real estate assets to professional management companies in the Netherlands. This document is commonly used when owners require comprehensive property management services, including tenant management, maintenance coordination, financial administration, and regulatory compliance. The contract, governed by Dutch law, particularly the Dutch Civil Code (Burgerlijk Wetboek), establishes clear parameters for the management relationship, defines service levels, sets out fee structures, and allocates responsibilities and risks between the parties. It's particularly relevant for both residential and commercial properties, and can be adapted for single properties or entire portfolios. The agreement ensures compliance with Dutch property regulations, housing laws, and environmental requirements while protecting both parties' interests through clear operational guidelines and performance metrics.
Suggested Sections

1. Parties: Identification of the property owner and the property management company, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, including brief description of the property/properties and the owner's desire to engage professional management services

3. Definitions: Definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', 'Tenants', etc.

4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms

5. Scope of Services: Comprehensive list of core property management services to be provided

6. Manager's Obligations: Detailed responsibilities and duties of the property manager, including reporting requirements and standard of care

7. Owner's Obligations: Responsibilities of the property owner, including provision of necessary information and funds

8. Financial Management: Procedures for rent collection, operating expenses, accounting, and financial reporting

9. Fees and Expenses: Management fees, payment terms, and reimbursable expenses

10. Insurance and Liability: Required insurance coverage and allocation of liability between parties

11. Termination: Grounds for termination, notice periods, and post-termination obligations

12. Data Protection: Compliance with GDPR/AVG requirements for handling personal data

13. Governing Law and Jurisdiction: Specification of Dutch law as governing law and jurisdiction for disputes

Optional Sections

1. Emergency Procedures: Specific procedures for handling emergency situations, recommended for larger properties or residential complexes

2. Sustainability Management: Environmental and sustainability requirements, relevant for properties seeking green certification or subject to environmental regulations

3. Marketing and Leasing: Procedures for marketing vacant units and lease administration, relevant for properties with high turnover or regular vacancies

4. Capital Improvements: Procedures for managing major renovations or improvements, relevant for older properties or those requiring significant upgrades

5. Multi-Property Management: Additional provisions for managing multiple properties, relevant when the agreement covers a portfolio of properties

6. Staff and Contractors: Requirements for on-site staff and contractor management, relevant for larger properties requiring dedicated personnel

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the property/properties, including address, size, units, and specific features

2. Schedule 2 - Scope of Services: Detailed breakdown of all management services, including frequency and performance standards

3. Schedule 3 - Fee Schedule: Detailed breakdown of management fees, additional service fees, and expense categories

4. Schedule 4 - Reporting Requirements: Templates and specifications for required reports and their frequency

5. Schedule 5 - Key Performance Indicators: Specific performance metrics and targets for the property manager

6. Schedule 6 - Emergency Contacts: List of emergency contacts and procedures for both parties

7. Appendix A - Property Management Software: Specifications of software systems to be used for property management and reporting

8. Appendix B - Maintenance Contractors: List of approved contractors and procurement procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















































Clauses









































Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Property Investment

Facilities Management

Property Development

Asset Management

Real Estate Investment

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facilities Management

Asset Management

Compliance

Finance

Administration

Risk Management

Relevant Roles

Property Manager

Asset Manager

Real Estate Manager

Facilities Manager

Property Owner

Real Estate Investment Manager

Legal Counsel

Compliance Officer

Operations Manager

Portfolio Manager

Real Estate Director

Property Administrator

Building Manager

Real Estate Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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