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Work Acceptance Certificate Template for Netherlands

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Key Requirements PROMPT example:

Work Acceptance Certificate

"I need a Work Acceptance Certificate under Dutch law for a completed software implementation project, with a section for outstanding minor bug fixes that need to be addressed by March 2025, and specific clauses about data handover and system documentation."

Document background
The Work Acceptance Certificate (Opleveringsverklaring) is a critical document used in Dutch business practice to formally document the successful completion and acceptance of contracted work. It is typically issued after the work has been inspected and found to meet the contractual requirements. This document serves multiple purposes: it marks the formal transfer of deliverables, initiates warranty periods, often triggers final payment obligations, and can transfer certain risks from the contractor to the client. The certificate is particularly important under Dutch law as it provides clear evidence of work acceptance and helps prevent future disputes about the quality or completeness of delivered work. It should be used whenever there is a formal completion of contracted work that requires client acceptance, especially in projects where there are significant deliverables or substantial financial implications.
Suggested Sections

1. Document Title and Date: Formal title 'Work Acceptance Certificate' (Opleveringsverklaring), document date, and reference number

2. Parties: Full legal names and addresses of both the client/principal and the contractor/supplier

3. Contract Reference: Reference to the original contract including its date, title, and reference number

4. Work Description: Clear description of the completed work that is being accepted, with reference to the original scope

5. Acceptance Declaration: Formal statement confirming that the work has been inspected and is accepted

6. Completion Date: Official date of work completion and acceptance

7. Signatures: Signature blocks for authorized representatives of both parties

Optional Sections

1. Outstanding Items: List of minor items that still need to be addressed but don't prevent acceptance (punch list items)

2. Reservations: Any specific reservations or conditions attached to the acceptance

3. Warranty Start: Explicit confirmation of warranty period commencement

4. Payment Confirmation: Confirmation of final payment terms or outstanding payments

5. Transfer of Risk: Explicit statement about transfer of risk, if not covered by the original contract

6. Quality Verification: Specific confirmations about quality tests or inspections performed

Suggested Schedules

1. Schedule 1 - Completion Checklist: Detailed checklist of all completed work items with verification status

2. Schedule 2 - Punch List: Detailed list of outstanding minor items with agreed completion dates

3. Schedule 3 - Handover Documentation: List of all documentation, manuals, certificates handed over

4. Schedule 4 - Inspection Reports: Copies of relevant inspection reports or test certificates

5. Schedule 5 - Photo Documentation: Photographic evidence of completed work, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























Clauses
















Relevant Industries

Construction

Information Technology

Professional Services

Engineering

Manufacturing

Infrastructure Development

Software Development

Consulting

Telecommunications

Industrial Services

Real Estate Development

Relevant Teams

Legal

Project Management Office

Operations

Quality Assurance

Procurement

Technical Operations

Contract Administration

Implementation

Engineering

Client Services

Delivery

Relevant Roles

Project Manager

Contract Manager

Legal Counsel

Technical Director

Quality Assurance Manager

Construction Manager

Site Supervisor

Delivery Manager

Operations Director

Client Representative

Procurement Manager

Program Director

Technical Lead

Senior Engineer

Implementation Consultant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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