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The Written Reprimand Form is a crucial document in the Dutch employment context, used when formal disciplinary action is required to address employee misconduct or performance issues. It serves as an essential step in the progressive discipline process, typically following verbal warnings or informal discussions. This document must be carefully drafted to comply with Dutch labor law requirements, including the Dutch Civil Code (Burgerlijk Wetboek) and applicable collective labor agreements. The Written Reprimand Form documents specific incidents, policy violations, required improvements, and potential consequences while ensuring fair treatment and due process. It becomes part of the employee's official personnel file and may be referenced in future employment decisions or legal proceedings. The document should be clear, factual, and objective, with proper documentation of all relevant details and circumstances.

1. Header Information: Company letterhead, date, employee details (name, position, department, employee ID)

2. Subject Line: Clear indication that this is a formal written reprimand

3. Incident Description: Detailed account of the specific incident(s) or behavior that led to the reprimand, including dates and times

4. Policy Violation: Reference to specific company policies, procedures, or standards that were violated

5. Previous Discussions: Documentation of any verbal warnings or previous discussions about the issue

6. Impact Statement: Description of how the behavior affects the workplace, colleagues, or company operations

7. Required Improvements: Clear outline of expected behavior changes and improvements

8. Consequences Statement: Description of potential consequences if behavior doesn't improve

9. Signature Block: Space for signatures of manager, HR representative, and employee acknowledgment