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Written Warning Letter

Written Warning Letter Template for Netherlands

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Key Requirements PROMPT example:

Written Warning Letter

"I need a Written Warning Letter in Dutch employment law context for a sales representative who has consistently missed their quarterly targets for the past six months, with a performance improvement plan to be reviewed by March 2025."

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Document background
The Written Warning Letter is a crucial HR document used in Dutch employment relationships when formal documentation of employee misconduct or performance issues is necessary. It serves as an essential step in the progressive discipline process under Dutch employment law, typically following verbal warnings or informal discussions. This document must comply with the Dutch Civil Code (Burgerlijk Wetboek), privacy regulations (GDPR/AVG), and anti-discrimination laws. The Written Warning Letter should be used when there's a need to formally document workplace issues, establish clear expectations for improvement, and create a paper trail that could potentially support future employment decisions. It's particularly important in the Netherlands, where employment protection is strong and proper documentation is crucial for any potential dismissal proceedings.
Suggested Sections

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Recipient Details: Employee's full name, position, department, and employee ID if applicable

3. Subject Line: Clear indication that this is a formal written warning

4. Incident Description: Specific details of the misconduct or performance issues, including dates and situations

5. Previous Communications: Reference to any verbal warnings or previous discussions about the issue

6. Impact Statement: How the behavior affects the workplace, team, or company

7. Required Improvements: Clear description of the expected changes in behavior or performance

8. Consequences: Statement of potential consequences if improvement is not shown

9. Closing: Signature block with manager's name, title, and signature

Optional Sections

1. Improvement Plan: Detailed action plan with specific steps for improvement - include when significant performance issues need structured resolution

2. Timeline for Review: Specific dates for follow-up meetings and performance review - include when setting concrete improvement milestones

3. Employee Assistance Resources: Information about available support services - include when appropriate to the situation and available through the company

4. Union Representative Notice: Reference to union involvement rights - include when employee is under collective labor agreement

5. Employee Response Section: Space for employee comments and signature - include when company policy requires documented employee acknowledgment

Suggested Schedules

1. Previous Warning Documentation: Copies of previous verbal or written warnings if referenced in the letter

2. Performance Data: Relevant performance metrics, attendance records, or other supporting documentation

3. Improvement Plan Template: Structured template for tracking improvement goals and progress

4. Relevant Company Policies: Excerpts from employee handbook or policies related to the infraction

5. Meeting Notes: Documentation of relevant discussions or meetings about the issue

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Energy

Telecommunications

Public Sector

Non-profit

Media and Entertainment

Relevant Teams

Human Resources

Legal

Operations

Management

Administration

Compliance

Employee Relations

Personnel Development

Labor Relations

Relevant Roles

HR Manager

HR Director

Department Manager

Line Manager

Team Leader

Supervisor

Operations Manager

General Manager

HR Business Partner

HR Specialist

Regional Manager

Branch Manager

Project Manager

Managing Director

Chief Human Resources Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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