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The Business Rejection Letter is a crucial document in New Zealand's business environment, used when an organization needs to formally decline business proposals, partnership offers, vendor applications, or other commercial opportunities. This document must be drafted in accordance with New Zealand legislation, including the Fair Trading Act 1986, Privacy Act 2020, and Human Rights Act 1993. The letter serves multiple purposes: it clearly communicates the rejection decision, maintains professional relationships, provides necessary feedback when appropriate, and protects the organization from potential legal issues. The Business Rejection Letter should be clear and concise while maintaining a professional and courteous tone, avoiding any discriminatory language or statements that could be construed as defamatory or misleading.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Full name, title, company name, and address of the recipient

3. Reference Line: Reference to specific proposal, application, or previous communication

4. Salutation: Professional greeting using the recipient's name and title

5. Acknowledgment: Recognition of the received proposal/application and expression of appreciation

6. Decision Statement: Clear and direct communication of the rejection decision

7. Brief Explanation: Concise, non-specific reason for the rejection that avoids legal issues

8. Professional Closing: Courteous closing statement and well-wishes

9. Signature Block: Sender's name, title, and company details