Catering Contract

Catering Contract Template for New Zealand

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Key Requirements PROMPT example:

"I need a Catering Contract for my corporate events company based in Auckland, providing ongoing catering services to a tech firm for their weekly staff lunches and quarterly company events throughout 2025, with special focus on dietary requirements and sustainability practices."

Document background

This Catering Contract template is designed for use in New Zealand business environments where professional food service arrangements are required. It serves as a formal agreement between catering service providers and their clients, whether for one-time events or ongoing service arrangements. The contract incorporates essential elements required under New Zealand law, including compliance with the Food Act 2014, health and safety regulations, and consumer protection requirements. It is particularly suitable for situations ranging from corporate events and weddings to regular institutional catering services, providing comprehensive coverage of service specifications, food safety standards, pricing, liability, and operational requirements. The document reflects current New Zealand legislative requirements and industry best practices in the catering and food service sector.

Suggested Sections

1. Parties: Identification of the caterer and the client, including full legal names and contact details

2. Background: Context of the agreement and brief description of the catering services required

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of catering services, including type of food, service style, and staff provisions

5. Term and Event Details: Duration of agreement and specific event timing details

6. Food Safety and Quality: Requirements for food handling, storage, and safety compliance with NZ regulations

7. Pricing and Payment Terms: Costs, payment schedule, deposits, and final payment requirements

8. Cancellation and Postponement: Terms for cancellation by either party and associated fees

9. Equipment and Facilities: Requirements for kitchen facilities, equipment provision, and venue access

10. Staff and Service Standards: Staffing requirements, qualifications, and service level expectations

11. Insurance and Liability: Insurance requirements and limitation of liability provisions

12. General Terms: Standard contract terms including dispute resolution, governing law, and notices

Optional Sections

1. Alcohol Service: Include when the catering service includes alcohol service, covering licensing requirements and responsible service

2. Special Dietary Requirements: Include when specific dietary requirements or allergen management needs detailed attention

3. Venue-Specific Requirements: Include when the venue has specific requirements or restrictions that affect catering services

4. Transportation: Include when food transportation between preparation site and service location requires specific arrangements

5. Sustainability Practices: Include when specific environmental or sustainability requirements are part of the service

6. Intellectual Property: Include when protecting specific recipes, presentation designs, or branded elements

7. Force Majeure: Include when specific provisions for unforeseen circumstances need to be detailed

Suggested Schedules

1. Schedule 1 - Menu and Services: Detailed menu items, quantities, and specific service requirements

2. Schedule 2 - Pricing Schedule: Detailed breakdown of costs including per-person pricing, staff costs, and additional charges

3. Schedule 3 - Event Timeline: Detailed timeline for setup, service, and cleanup

4. Schedule 4 - Equipment List: List of equipment to be provided by each party

5. Appendix A - Food Safety Plan: Caterer's food safety procedures and compliance documentation

6. Appendix B - Insurance Certificates: Copies of required insurance certificates

7. Appendix C - Staff Qualifications: Documentation of staff food safety certifications and qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Hospitality

Events Management

Food Service

Corporate Services

Tourism

Entertainment

Education

Healthcare

Wedding Industry

Conference and Exhibition

Relevant Teams

Legal

Operations

Procurement

Food Service

Events Management

Risk and Compliance

Sales

Client Relations

Finance

Quality Assurance

Relevant Roles

Catering Manager

Events Manager

Operations Director

Food Service Director

Contract Manager

Procurement Manager

Venue Manager

Business Development Manager

Executive Chef

Food Safety Coordinator

Hospitality Manager

Legal Counsel

Risk Manager

Compliance Officer

Client Relations Manager

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