The Employee Transfer Letter From One Department To Another is a crucial document used in Qatar to formally document and implement internal employee transfers within organizations. This document is required under Qatar Labor Law (Law No. 14 of 2004) when modifying an employee's workplace arrangement within the same company. It serves as an official record of the transfer decision, outlining changes in role, responsibilities, reporting structure, and any modifications to employment terms. The letter must comply with Qatar's strict employment documentation requirements and typically requires authorization from multiple stakeholders including current and new department heads, HR, and company management. This document is particularly important in Qatar's business environment where formal documentation of employment changes is necessary for both legal compliance and administrative purposes.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Employee Information: Full name, employee ID, current position and department
3. Transfer Details: New position, department, and effective date of transfer
4. Reporting Structure: New reporting manager and organizational structure details
5. Terms and Conditions: Confirmation of whether existing employment terms remain unchanged or specification of any modifications
6. Reason for Transfer: Brief explanation of the business reason for the transfer
7. Acknowledgment: Space for employee signature accepting the transfer terms
8. Authorization: Signatures of relevant authorities (HR, current manager, new manager)
1. Salary Adjustment: Include when the transfer involves changes in compensation
2. Relocation Information: Include when transfer requires physical relocation to different office location
3. Transition Period: Include when there's a specific handover period required
4. Training Requirements: Include when new role requires specific training or certifications
5. Benefits Modifications: Include when transfer affects employee benefits package
6. Performance Goals: Include when transfer involves new KPIs or performance expectations
1. Current Job Description: Attachment detailing current role and responsibilities
2. New Job Description: Attachment detailing new role and responsibilities
3. Organization Chart: Visual representation of new department structure
4. Handover Checklist: List of tasks and responsibilities to be transferred
5. Modified Terms: Detailed documentation of any changes to employment terms
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