Lost Note Affidavit

Lost Note Affidavit Template for Singapore

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Key Requirements PROMPT example:

"I need a Lost Note Affidavit for a missing promissory note issued by DBS Bank worth SGD 50,000, which was misplaced during office relocation in January 2025, and the document needs to include reference to our filed police report."

Document background

The Lost Note Affidavit is a crucial legal document used when an original negotiable instrument or important financial document has been lost, destroyed, or misplaced. Under Singapore law, this affidavit serves as a formal declaration of the loss and provides a legal basis for replacement or settlement of the original instrument. The document must include specific details about the lost note, circumstances of its loss, and an indemnification clause protecting against potential claims. It's particularly important in financial transactions where the original document is required but unavailable, and must comply with Singapore's strict legal requirements regarding sworn statements and documentary evidence.

Suggested Sections

1. Declaration Header: Formal introduction identifying the affiant and jurisdiction

2. Personal Information: Affiant's details including full name, ID/passport number, and address

3. Instrument Description: Detailed description of the lost note including type, date, amount, and identifying numbers

4. Loss Circumstances: Detailed account of how and when the note was lost or destroyed

5. Ownership Statement: Declaration of rightful ownership and that no transfer or assignment occurred

6. Search Statement: Description of efforts made to locate the lost note

7. Indemnification: Promise to indemnify against claims arising from the lost note

Optional Sections

1. Additional Witnesses: Statements from witnesses who can verify the loss, used when available

2. Police Report Reference: Details of police report if filed, recommended for high-value instruments

3. Bank Correspondence: Reference to any bank communications, relevant for bank instruments

Suggested Schedules

1. Copy of Original Note: If available, photocopy or image of the lost note

2. Supporting Documents: Relevant correspondence, police reports, or bank statements

3. Identity Documents: Copies of affiant's identification documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

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Banking and Finance
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Legal
Finance
Treasury
Compliance
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Finance Manager
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Treasury Manager
Compliance Officer
Risk Manager

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Authors

Alex Denne

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