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Bookkeeping Engagement Letter Template for United States

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small e-commerce business, with monthly bookkeeping services starting January 2025, including payroll processing and quarterly financial reporting, compliant with California state regulations."

Document background
The Bookkeeping Engagement Letter is a crucial document used when establishing a professional bookkeeping relationship in the United States. It serves as a protective measure for both the service provider and client by clearly defining the scope of work, expectations, and limitations of the engagement. This document is essential for compliance with federal and state regulations, professional standards, and best practices in the accounting industry. The letter typically includes details about services to be provided, fee arrangements, confidentiality requirements, and terms of the engagement, while addressing specific state and federal requirements for professional bookkeeping services.
Suggested Sections

1. Parties: Identification of the bookkeeper/firm and the client

2. Background: Brief context of the engagement and purpose of the letter

3. Scope of Services: Detailed description of bookkeeping services to be provided

4. Client Responsibilities: Outline of client's obligations and required cooperation

5. Fee Structure: Details of fees, payment terms, and billing arrangements

6. Confidentiality: Terms regarding protection of client information

7. Term and Termination: Duration of engagement and termination conditions

8. Signature Block: Space for both parties to sign and date

Optional Sections

1. Professional Standards: Reference to applicable accounting standards and compliance requirements

2. Limitation of Liability: Clauses limiting bookkeeper's liability and defining scope of responsibility

3. Dispute Resolution: Process for resolving disagreements and handling conflicts

4. Insurance: Details of professional liability insurance coverage and requirements

Suggested Schedules

1. Schedule A - Service Details: Detailed breakdown of specific bookkeeping services and deliverables

2. Schedule B - Fee Schedule: Detailed pricing structure and payment terms

3. Schedule C - Required Documentation: List of documents and information client needs to provide

4. Schedule D - Key Personnel: List of key team members and their roles in the engagement

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses

























Industries

Internal Revenue Code (IRC): Federal tax regulations that govern tax reporting and compliance requirements for bookkeeping services

Bank Secrecy Act (BSA): Federal law requiring financial record-keeping and reporting for anti-money laundering purposes

AICPA Professional Standards: Professional guidelines and ethical requirements set by the American Institute of Certified Public Accountants

GAAP Compliance: Generally Accepted Accounting Principles that set the standard for financial accounting and reporting

SSARS Requirements: Statement on Standards for Accounting and Review Services providing guidance for accounting engagements

State Accountancy Laws: State-specific regulations governing accounting and bookkeeping practices

Gramm-Leach-Bliley Act: Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive data

State Contract Laws: State-specific requirements governing the formation and enforcement of professional service contracts

Professional Liability Requirements: Insurance and liability provisions required for professional bookkeeping services

Document Retention Rules: Federal and state requirements for maintaining and storing financial records and related documents

Fair Labor Standards Act: Federal law governing wage and hour requirements that may affect payroll-related bookkeeping services

State Privacy Laws: State-specific requirements for protecting client financial and personal information

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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