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Bookkeeping Engagement Letter Template for Canada

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small tech startup in Ontario, with monthly virtual bookkeeping services starting January 2025, including specific provisions for cloud-based accounting software and data security."

Document background
The Bookkeeping Engagement Letter is a crucial document used in Canadian business practice to formalize the professional relationship between a bookkeeping service provider and their client. It is typically implemented at the beginning of a new client engagement or when updating terms with existing clients. The document encompasses essential elements required by Canadian federal and provincial regulations, including privacy protection under PIPEDA, professional standards compliance, and provincial business practice requirements. This letter outlines specific services to be provided, fee structures, timelines, and responsibilities, while incorporating necessary legal protections for both parties. It serves as both a legal contract and a detailed service agreement, ensuring clear communication and expectations between the bookkeeper and client while maintaining compliance with Canadian professional standards and regulations.
Suggested Sections

1. Letterhead and Date: Professional letterhead including firm details and current date

2. Client Address Block: Complete client contact information and address

3. Salutation: Professional greeting to the appropriate client contact

4. Introduction: Opening paragraph confirming the engagement and expressing appreciation for the opportunity

5. Scope of Services: Detailed description of bookkeeping services to be provided, including specific tasks and deliverables

6. Client Responsibilities: Clear outline of what the client needs to provide and their obligations

7. Professional Fees: Fee structure, billing arrangements, and payment terms

8. Timeline and Deadlines: Expected timeframes for service delivery and important deadlines

9. Confidentiality: Statement regarding the confidential treatment of client information

10. Professional Standards: Commitment to following relevant accounting and professional standards

11. Termination Clause: Terms and conditions for ending the engagement

12. Acceptance: Signature blocks for both parties and instructions for accepting the engagement

Optional Sections

1. Electronic Data Processing: Details about software used and data handling procedures, included when specific accounting software will be used

2. Third-Party Service Providers: Information about any outsourced services or third-party involvement, included when applicable

3. Remote Work Arrangements: Specific provisions for remote bookkeeping services, included for virtual services

4. Dispute Resolution: Specific procedures for handling disagreements, included for higher-value or complex engagements

5. Insurance Coverage: Details of professional liability insurance, included when required by client or for high-value engagements

6. Staff Assignment: Information about specific team members assigned to the client, included for larger engagements

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping tasks and frequency

2. Schedule B - Fee Schedule: Detailed breakdown of fees for different services and additional charges

3. Schedule C - Required Documentation: List of documents and information the client needs to provide

4. Appendix 1 - Software Requirements: Technical requirements and software specifications if specific accounting software will be used

5. Appendix 2 - Timeline and Deliverables: Detailed calendar of deadlines and deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses
























Relevant Industries

Professional Services

Financial Services

Retail

Manufacturing

Technology

Healthcare

Construction

Real Estate

Hospitality

Non-Profit

Agriculture

Transportation

Education

Entertainment

Small Business

Relevant Teams

Finance

Accounting

Operations

Administration

Compliance

Legal

Executive

Small Business Management

Financial Planning

Risk Management

Relevant Roles

Bookkeeper

Accountant

Financial Controller

Chief Financial Officer

Business Owner

Office Manager

Finance Manager

Small Business Owner

Accounting Manager

Operations Director

Practice Manager

Financial Administrator

Managing Partner

Compliance Officer

Administrative Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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