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Office Tenancy Agreement Template for United States

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Key Requirements PROMPT example:

Office Tenancy Agreement

"I need an Office Tenancy Agreement for a tech startup leasing two floors of a Grade A office building in San Francisco, with specific provisions for shared amenities and potential expansion rights, starting March 2025."

Document background
The Office Tenancy Agreement is essential for businesses seeking to lease commercial office space in the United States. This document serves as the primary contract governing the landlord-tenant relationship in commercial office settings, incorporating federal, state, and local regulations. It typically includes detailed provisions for rent, maintenance, utilities, insurance, and compliance with building codes. The agreement should be tailored to specific state requirements and local jurisdictions, as commercial leasing laws vary significantly across different states.
Suggested Sections

1. Parties: Identification of landlord and tenant with full legal names and addresses

2. Background: Context of the agreement and property description

3. Definitions: Key terms used throughout the agreement

4. Premises: Detailed description of the leased space

5. Term: Duration of lease and renewal options

6. Rent: Payment terms, amounts, and schedules

7. Use of Premises: Permitted use of the space

8. Maintenance and Repairs: Responsibilities for upkeep

9. Insurance: Required insurance coverage

10. Termination: Conditions for ending the lease

Optional Sections

1. Fit-out Works: Details of any modifications to the space - include when premises requires modification before occupancy

2. Break Clause: Early termination provisions - include when parties want flexibility to end lease early

3. Service Charge: Additional charges for building services - include in multi-tenant buildings with shared services

Suggested Schedules

1. Floor Plan: Detailed plan of the leased premises

2. Inventory: List of fixtures and fittings included

3. Building Rules: Regulations for use of building

4. Service Charge Schedule: Breakdown of service charges and calculations

5. Fit-out Specifications: Technical requirements for any modifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses































Industries

Americans with Disabilities Act (ADA): Federal law requiring commercial spaces to be accessible to persons with disabilities, including specifications for entrances, doorways, bathrooms, and other facilities

Fair Housing Act: Federal legislation prohibiting discrimination in real estate transactions, including commercial leases

Federal Civil Rights Act: Federal law prohibiting discrimination based on race, color, religion, sex, or national origin in property transactions

OSHA Requirements: Federal workplace safety standards that must be accommodated in commercial spaces

State Property Laws: State-specific regulations governing real property rights, transactions, and obligations

State Landlord-Tenant Laws: State-specific laws governing the relationship between property owners and tenants, including rights and responsibilities

State Security Deposit Laws: State regulations regarding the collection, holding, and return of security deposits

State Commercial Real Estate Laws: State-specific regulations particularly applicable to commercial property transactions and leases

State Building and Safety Codes: State regulations governing building standards, maintenance, and safety requirements

Municipal Zoning Laws: Local regulations governing property use, business operations, and development in specific areas

Local Building Codes: City or county-specific requirements for building construction, modification, and maintenance

Local Fire Safety Regulations: Municipal requirements for fire prevention, safety equipment, and emergency procedures

Local Business License Requirements: Municipal regulations regarding business operation permits and licenses

Local Health Department Regulations: City or county health standards and requirements for commercial spaces

Environmental Regulations: Federal and state requirements regarding hazardous materials, waste management, and environmental protection

Insurance Requirements: Legal obligations for property insurance, liability coverage, and other required insurance policies

Tax Implications: Federal, state, and local tax considerations related to commercial property leasing

Utilities and Services Regulations: Laws governing utility services, responsibilities for payment, and service maintenance

Emergency Procedures Compliance: Requirements for emergency planning, evacuation procedures, and safety protocols

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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