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Phantom Stock Award Agreement Template for United States

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Key Requirements PROMPT example:

Phantom Stock Award Agreement

"I need a Phantom Stock Award Agreement for our tech startup to grant 1,000 phantom stock units to our new CTO, with a 4-year vesting schedule starting March 1, 2025, and special provisions for acceleration upon a company sale."

Document background
The Phantom Stock Award Agreement is commonly used when companies want to provide equity-like incentives without diluting actual shareholding or when regulatory restrictions prevent direct equity issuance. This contract type is particularly relevant for private companies, regulated industries, or situations where traditional stock options are impractical. The agreement must comply with U.S. tax regulations, particularly IRC Section 409A, and typically includes specific provisions for vesting, valuation, payment triggers, and termination scenarios. It serves as a crucial tool for employee retention and long-term incentive alignment.
Suggested Sections

1. Parties: Identification of the company and the recipient of the phantom stock award

2. Background/Recitals: Purpose of the agreement and reference to any phantom stock plan

3. Definitions: Key terms including Phantom Stock Units, Fair Market Value, Vesting Date, etc.

4. Grant of Phantom Stock: Number of units granted and basic terms of the award

5. Vesting Provisions: Vesting schedule and conditions for vesting

6. Payment Terms: When and how payments will be made upon vesting

7. Termination Provisions: Effects of employment termination on the phantom stock award

8. Tax Withholding: Company's right to withhold taxes and recipient's tax obligations

9. General Provisions: Standard contractual provisions including governing law, amendments, etc.

Optional Sections

1. Change in Control Provisions: Treatment of phantom stock in case of company sale/merger - include when company anticipates potential sale or merger

2. Non-Competition Clause: Restrictions on competing activities - include when company wants additional restrictive covenants

3. International Provisions: Special provisions for non-US recipients - include when recipient is located outside the US

4. Clawback Provisions: Company's right to recoup payments in certain circumstances - include when required by law or company policy

Suggested Schedules

1. Vesting Schedule: Detailed timeline of vesting dates and conditions

2. Valuation Methodology: Detailed explanation of how phantom stock will be valued

3. Notice of Exercise Form: Template for recipient to claim vested units

4. Tax Supplement: Detailed explanation of tax implications and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

IRC Section 409A: Internal Revenue Code section governing deferred compensation arrangements, including phantom stock plans. Critical for ensuring proper tax treatment and avoiding penalties.

IRC Section 451: Tax code section addressing the timing of income recognition for phantom stock payments and other forms of compensation.

IRC Section 83: Regulations concerning property transferred in connection with performance of services, relevant for understanding tax implications of phantom stock awards.

Securities Act of 1933: Federal law governing the offer and sale of securities, which may be relevant if phantom stock is considered a security under certain circumstances.

Securities Exchange Act of 1934: Federal law regulating secondary trading of securities and establishing SEC oversight, relevant for ongoing compliance.

State Blue Sky Laws: State-specific securities laws that may apply to phantom stock arrangements, requiring compliance at the state level.

SEC Rule 701: SEC rule providing exemption for private companies offering securities to employees, including certain equity-based compensation arrangements.

ERISA: Employee Retirement Income Security Act, which may apply if phantom stock plan is considered an employee benefit plan.

FLSA: Fair Labor Standards Act, ensuring phantom stock arrangements comply with wage and hour laws.

State Employment Laws: Various state-specific employment regulations that may affect the structure and implementation of phantom stock awards.

State Corporate Laws: Laws of the state of incorporation governing corporate actions, including authority to issue phantom stock.

Federal Reserve Regulations: Banking regulations that may apply if the issuing company is a financial institution.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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