A Resolution By Shareholders is a crucial corporate governance document used when shareholders need to make formal decisions about company matters. It's commonly required for significant corporate actions such as mergers, major asset sales, bylaw amendments, or changes in share structure. Under U.S. corporate law, certain decisions must be approved by shareholders rather than just the board of directors. The resolution documents the decision, the voting results, and ensures compliance with both federal securities regulations and state corporate laws. It serves as official evidence of shareholder approval and becomes part of the company's permanent records.
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1. Title and Date: Identifying information including company name and date of resolution
2. Preamble: States the type of meeting/resolution and applicable corporate authority
3. Quorum Statement: Confirmation that required quorum was present
4. Resolutions: The actual decisions being approved, numbered sequentially
5. Certification: Statement certifying the resolution's validity
1. Recitals: Background information explaining why resolutions are needed (used for complex matters)
2. Voting Results: Detailed breakdown of votes (used when required by law or requested)
3. Dissenting Opinions: Record of any opposing views (used when shareholders request inclusion)
1. Attendance Register: List of shareholders present or represented at meeting
2. Proxy Forms: Copies of proxy appointments where applicable
3. Supporting Documents: Any referenced documents essential to the resolutions (e.g., contracts being approved)
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