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Resolution By Shareholders

Resolution By Shareholders Template for India

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Key Requirements PROMPT example:

Resolution By Shareholders

"I need a Shareholders' Resolution for our Indian private limited company to approve the appointment of Mr. Rajesh Kumar as Managing Director for a 5-year term starting March 1, 2025, with an annual compensation package of Rs. 1.5 crores."

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Document background
A Resolution By Shareholders is a crucial corporate governance document used in Indian companies to formalize decisions that require shareholder approval under the Companies Act, 2013. This document is essential for various corporate actions such as altering share capital, modifying articles of association, approving significant transactions, or making key appointments. The resolution can be passed either as an Ordinary Resolution (requiring simple majority) or Special Resolution (requiring 75% majority), depending on the nature of the decision. Each Resolution By Shareholders must comply with specific procedural requirements, including proper notice periods, voting procedures, and documentation as prescribed by Indian corporate law and regulatory authorities. The document serves as evidence of shareholder approval and is often required for regulatory filings, corporate records, and legal compliance.
Suggested Sections

1. Title and Company Details: Full legal name of the company, CIN number, registered office address

2. Meeting Details: Type of meeting (AGM/EGM/Postal Ballot), date, time, and venue/mode of meeting

3. Attendance and Quorum: Record of shareholders present and confirmation of quorum requirements being met

4. Resolution Type: Specification of whether it's an Ordinary or Special Resolution

5. Preamble/Background: Brief background explaining the context and need for the resolution

6. Resolution Text: The main body of the resolution stating the decision being made

7. Voting Results: Record of votes cast in favor, against, and abstained

8. Certification: Declaration of the resolution being passed and signature block for authorized signatories

Optional Sections

1. Explanatory Statement: Required for special business items, explaining the material facts and rationale

2. Regulatory References: Include when specific sections of Companies Act or other regulations need to be cited

3. Director's Interest: Required when any directors have personal interest in the resolution matter

4. Expert Opinion: Include when professional valuations or expert opinions are relevant to the resolution

5. Related Party Details: Required for resolutions involving related party transactions

6. Conditions Precedent: Include when resolution effectiveness is subject to certain conditions being met

Suggested Schedules

1. Voting Pattern Analysis: Detailed breakdown of voting patterns by shareholder categories

2. Valuation Report: When resolution involves share pricing, asset valuation, or similar financial matters

3. Legal Opinion: Any supporting legal opinions relevant to the resolution

4. Regulatory Approvals: Copies of relevant regulatory approvals or NOCs

5. Supporting Documents: Any other relevant documents referenced in the main resolution

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Real Estate

Healthcare

Retail

Energy and Utilities

Telecommunications

Mining and Resources

Construction

Professional Services

Education

Media and Entertainment

Transportation and Logistics

All Corporate Sectors

Relevant Teams

Legal

Compliance

Corporate Secretarial

Corporate Governance

Board Administration

Regulatory Affairs

Corporate Affairs

Finance

Executive Leadership

Risk Management

Relevant Roles

Company Secretary

Legal Counsel

Corporate Lawyer

Compliance Officer

Board Secretary

Director of Legal Affairs

Corporate Governance Officer

Chief Legal Officer

Managing Director

Chief Executive Officer

Chief Financial Officer

Board Director

Regulatory Affairs Manager

Corporate Affairs Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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