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Sole Proprietorship Invoice Template for United States

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Key Requirements PROMPT example:

Sole Proprietorship Invoice

"I need a Sole Proprietorship Invoice for my consulting services to a tech startup, including detailed hourly rates for three different types of services and early payment discount terms if paid within 15 days."

Document background
The Sole Proprietorship Invoice is a fundamental business document used when an individual business owner needs to bill clients for products delivered or services rendered. This document type is specifically designed to meet U.S. tax reporting requirements and provides clear documentation for both the sole proprietor and their clients. It includes critical information such as the business owner's tax identification information, detailed description of goods or services, pricing, payment terms, and any applicable taxes. The document serves multiple purposes: as a payment request, a record for tax purposes, and proof of transaction for both parties.
Suggested Sections

1. Invoice Header: Business name, address, contact information, and any business identification numbers

2. Client Information: Client's name, billing address, and contact details

3. Invoice Details: Invoice number, date, payment due date

4. Item Description: Detailed list of products/services provided

5. Payment Summary: Subtotal, taxes, and total amount due

Optional Sections

1. Payment Terms: Specific payment conditions, used when terms differ from standard net-30

2. Late Payment Terms: Late payment penalties and interest charges, included when implementing specific penalty terms

3. Discount Terms: Early payment or volume discount details, included when offering special discounts

Suggested Schedules

1. Time Sheet: Detailed breakdown of hours worked (for service-based billing)

2. Delivery Receipt: Proof of delivery documentation (for product deliveries)

3. Work Completion Form: Client sign-off on completed work (for project-based work)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Federal Tax Laws: Compliance with Internal Revenue Code (IRC), IRS invoice documentation requirements, and Form 1099 reporting requirements if applicable

State-Specific Tax Laws: Adherence to state sales tax requirements, state-specific invoice requirements, and state business registration compliance

Fair Labor Standards Act: Ensures proper classification of work/services and compliance with minimum wage laws if applicable when billing for services

Uniform Commercial Code (UCC): Governs requirements for commercial transactions, terms of sale, and payment terms in business transactions

Consumer Protection Laws: Compliance with Truth in Billing regulations and fair representation of goods/services

Record Keeping Requirements: IRS requirement to maintain records for at least 3 years and adherence to state-specific record retention requirements

Electronic Invoice Regulations: Compliance with E-SIGN Act and UETA (Uniform Electronic Transactions Act) when using electronic invoicing

Industry-Specific Regulations: Special requirements based on business type and professional licensing requirements if applicable

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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