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Employee Grievance Letter

Employee Grievance Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Employee Grievance Letter

"I need an Employee Grievance Letter addressing workplace harassment from my direct supervisor over the past three months, including documentation of three specific incidents, with a request for immediate department transfer."

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Document background
The Employee Grievance Letter is a crucial document in the UAE employment landscape, designed to facilitate formal communication of workplace issues between employees and management. This document, governed by UAE Federal Law No. 33 of 2021 and supporting regulations, provides employees with a formal channel to raise concerns about workplace conditions, interpersonal conflicts, discrimination, or other employment-related issues. The letter should be used when informal resolution attempts have been unsuccessful or when the nature of the complaint requires formal documentation. It serves as an official record of the grievance and initiates the formal dispute resolution process within the organization, while ensuring compliance with UAE labor laws and protecting both employee and employer rights.
Suggested Sections

1. Header Information: Employee's name, ID, department, contact details, date, and recipient's details (HR Manager/Department Head)

2. Subject Line: Clear identification of the document as a formal grievance letter and brief reference to the issue

3. Introduction: Brief statement identifying yourself and your position, and stating the purpose of the letter

4. Description of Grievance: Detailed explanation of the issue, including relevant dates, times, locations, and parties involved

5. Previous Actions Taken: Documentation of any informal attempts to resolve the issue or prior communications about the problem

6. Impact Statement: Description of how the issue has affected your work, well-being, or workplace environment

7. Requested Resolution: Clear statement of the outcome or resolution you are seeking

8. Closing: Professional closing statement, including expected timeframe for response and your signature

Optional Sections

1. Witness Information: Include when there are witnesses to the incident or issue being reported

2. Legal References: Include when specific UAE labor laws or company policies have been violated

3. Health and Safety Concerns: Include when the grievance involves workplace safety or health issues

4. Discrimination Claims: Include when the grievance involves any form of discrimination or harassment

5. Union Representative Details: Include if you are being represented by or have consulted with a union representative

6. Immediate Action Request: Include when the situation requires urgent attention or immediate intervention

Suggested Schedules

1. Supporting Documentation: Copies of relevant emails, communications, or other documents that support your grievance

2. Incident Reports: Any formal incident reports or documentation related to the grievance

3. Medical Certificates: If the grievance involves health issues or medical conditions

4. Performance Reviews: If the grievance relates to performance evaluations or career progression

5. Witness Statements: Written statements from witnesses, if applicable

6. Previous Correspondence: Copies of any previous attempts to resolve the issue through email or other written communication

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Healthcare

Education

Retail and Consumer Goods

Technology and Communications

Manufacturing

Hospitality and Tourism

Professional Services

Oil and Gas

Transportation and Logistics

Media and Entertainment

Government and Public Sector

Free Zone Establishments

Relevant Teams

Human Resources

Legal

Employee Relations

Management

Operations

Administration

Compliance

Internal Audit

Employee Welfare

Industrial Relations

Relevant Roles

Entry-level Employee

Senior Executive

Manager

Supervisor

Technical Specialist

Administrative Assistant

Project Manager

Department Director

Chief Executive Officer

Operations Manager

Sales Representative

Customer Service Representative

Professional Staff

Contract Worker

Temporary Employee

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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