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The Employee Grievance Letter is a crucial document in Australian workplace relations, designed to formally communicate workplace concerns or complaints through appropriate channels. It serves as an official record and initial step in the formal grievance resolution process, aligned with Australian employment law requirements, particularly the Fair Work Act 2009. This document should be used when informal resolution attempts have been unsuccessful or when the nature of the complaint requires formal documentation. The letter typically includes detailed information about the grievance, relevant dates and incidents, supporting evidence, previous resolution attempts, and desired outcomes. It's an essential tool for maintaining procedural fairness and protecting both employee and employer rights under Australian workplace legislation.

1. Personal Information and Date: Employee's name, position, department, employee ID, and current date

2. Recipient Details: Name, title, and department of the person handling the grievance (typically HR manager or immediate supervisor)

3. Subject Line: Clear indication that this is a formal grievance letter and brief reference to the issue

4. Introduction: Formal opening stating the purpose of the letter and reference to any relevant workplace policies

5. Description of the Issue: Detailed explanation of the grievance, including dates, times, and specific incidents

6. Impact Statement: Description of how the issue has affected work performance, well-being, or workplace environment

7. Previous Actions Taken: Summary of any informal attempts to resolve the issue or previous communications

8. Requested Resolution: Clear statement of the desired outcome or resolution

9. Closing Statement: Professional conclusion indicating expected timeframe for response and willingness to discuss further