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The Internal Candidate Rejection document is a crucial communication tool used when an existing employee has applied for but not been selected for another position within the organization. This document type is essential in the Australian business context, where internal mobility and career development are significant aspects of employee retention and engagement. The letter must comply with Australian employment law, including the Fair Work Act 2009 and various anti-discrimination legislation. It should be used whenever an internal candidate is not successful in their application, ensuring transparent communication while maintaining professional relationships. The document typically includes the decision, acknowledgment of the candidate's interest, constructive feedback when appropriate, and encouragement for future opportunities, all while maintaining compliance with privacy and fair work practices.

1. Addressee Details: Full name, current position, and internal department of the candidate

2. Reference Information: Position applied for and relevant reference/job posting number

3. Acknowledgment: Thank the candidate for their interest and participation in the recruitment process

4. Decision Communication: Clear but tactful communication of the rejection decision

5. Professional Development Support: Offer to discuss career development opportunities within the organization

6. Future Opportunities: Encouragement to apply for future suitable positions

7. Closing: Professional closing with contact information for any questions