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Rejection Letter For Former Employee Template for Australia

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Key Requirements PROMPT example:

Rejection Letter For Former Employee

"I need a Rejection Letter For Former Employee to decline a senior software developer who left our company in 2024 and has now reapplied for a team lead position, citing restructuring and internal promotions as the reason for rejection."

Document background
The Rejection Letter For Former Employee is a critical document used when an organization needs to formally decline a job application from someone who has previously worked for the company. This document is particularly important in the Australian legal context, where it must comply with the Fair Work Act 2009 and various anti-discrimination laws. The letter serves multiple purposes: it communicates the decision clearly, maintains professional relationships, provides necessary documentation for compliance purposes, and protects the organization from potential legal challenges. The document should be carefully worded to avoid discrimination claims while providing appropriate feedback if relevant. This type of communication requires special consideration due to the pre-existing relationship between the parties and the need to manage both legal risks and professional relationships.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Acknowledgment: Reference to the former employee's application or request and the position/opportunity they applied for

3. Decision Statement: Clear and direct statement of the rejection decision

4. Brief Explanation: A concise, non-discriminatory explanation for the decision

5. Professional Closure: Courteous closing statement, well-wishes, and signature block

Optional Sections

1. Feedback Section: Include when constructive feedback can be provided without legal risk

2. Future Opportunities: Include when the company is open to future applications from the candidate

3. Reference Offer: Include when the company is willing to provide a reference for future employment

4. Appeal Process: Include when there is an established process for appealing the decision

5. Records Retention Notice: Include when specific information about record-keeping needs to be communicated

Suggested Schedules

1. Previous Employment Record: If relevant, a summary of the candidate's previous employment dates and positions with the company

2. Application Materials: Copies of any materials submitted by the former employee for reference

3. Company Policy Extract: Relevant excerpts from company policies that influenced the decision

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Professional Services

Education

Government

Mining

Construction

Hospitality

Telecommunications

Transportation

Agriculture

Non-Profit

Relevant Teams

Human Resources

Legal

Compliance

Talent Acquisition

Employee Relations

Management

Administration

Relevant Roles

HR Manager

HR Director

Hiring Manager

Recruitment Specialist

Legal Counsel

HR Business Partner

Talent Acquisition Manager

Department Head

HR Administrator

Compliance Officer

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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