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Internship Rejection Letter

Internship Rejection Letter Template for Australia

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Key Requirements PROMPT example:

Internship Rejection Letter

"I need a standard Internship Rejection Letter for our technology startup based in Sydney, politely declining candidates while encouraging them to apply for our next internship intake in March 2025, and including a note about keeping their details on file for future opportunities."

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Document background
The Internship Rejection Letter is a crucial business document used in the Australian corporate environment to formally communicate negative outcomes to internship applicants. It serves as an official record of the company's decision and must comply with various Australian federal and state legislation, including the Fair Work Act 2009, anti-discrimination laws, and privacy regulations. The document is typically used following the completion of the internship application review process or after interviews, when a decision has been made not to proceed with a candidate's application. It should be drafted carefully to maintain professionalism, provide clear communication, and avoid any potential legal issues while preserving the organization's reputation as an employer of choice.
Suggested Sections

1. Header: Company letterhead including company name, address, and contact details

2. Date: Current date when the letter is sent

3. Recipient Details: Applicant's name and contact information

4. Greeting: Professional salutation addressing the candidate by name

5. Acknowledgment: Thank the candidate for their application and interest in the internship position

6. Rejection Statement: Clear but gentle statement indicating they were not selected for the position

7. Generic Positive Feedback: Brief appreciation of their time and effort in applying

8. Closing: Professional sign-off with sender's name and position

9. Company Signature Block: Official company signature block with relevant contact information

Optional Sections

1. Specific Feedback: Brief constructive feedback about their application or interview, if company policy allows and it's appropriate

2. Future Opportunities: Encouragement to apply for future positions, if the candidate showed promise

3. Alternative Positions: Suggestion of other current openings that might be suitable, if available

4. Networking Invitation: Invitation to connect on professional networks, if company policy allows

5. Application Status Retention: Information about how long their application will be kept on file, if applicable

Suggested Schedules

1. Privacy Notice: Optional attachment explaining how the candidate's personal information will be stored and handled, if not already provided during application process

2. Current Opportunities List: Optional attachment listing other available positions, if company wishes to encourage applications to other roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions










Clauses










Relevant Industries

Technology

Financial Services

Legal Services

Healthcare

Education

Manufacturing

Retail

Media and Entertainment

Professional Services

Non-profit

Government

Engineering

Research and Development

Telecommunications

Construction

Environmental Services

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

People and Culture

Personnel Management

Learning and Development

Corporate Communications

Legal

Department Administration

Relevant Roles

Human Resources Manager

Recruitment Specialist

HR Coordinator

Talent Acquisition Manager

HR Business Partner

Department Manager

Hiring Manager

HR Director

Internship Program Coordinator

Graduate Program Manager

HR Administrator

Chief Human Resources Officer

Recruitment Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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