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Pre Authorized Payment Agreement
"I need a Pre-Authorized Payment Agreement for my software company's new subscription service, which will charge business customers quarterly starting March 2025, with the ability to adjust payment amounts based on user numbers and a requirement for 30 days notice for any price changes."
1. Parties: Identification of the payment service provider and the customer, including full legal names and contact details
2. Background: Brief context of the agreement and the purpose of establishing the pre-authorized payment arrangement
3. Definitions: Key terms used throughout the agreement including 'Payment Date', 'Authorization', 'Payment Method', etc.
4. Authorization: Express authorization from the customer for automatic debiting of their account
5. Payment Details: Specifics of payment amounts, frequency, and timing
6. Customer Account Information: Details of the customer's bank account or payment method to be debited
7. Service Provider Obligations: Responsibilities of the service provider regarding payment processing and notification
8. Customer Obligations: Customer's responsibilities including maintaining sufficient funds and providing accurate information
9. Modification and Cancellation: Process for changing or terminating the payment arrangement
10. Privacy and Data Protection: Handling of personal and financial information in compliance with Privacy Act
11. Dispute Resolution: Process for handling payment disputes and errors
12. General Terms: Standard contract provisions including governing law, notices, and entire agreement
1. Multiple Payment Methods: Include when customer can choose between different payment methods or wants to set up backup payment methods
2. International Payments: Include when payments involve foreign currency or cross-border transactions
3. Special Pricing Arrangements: Include when there are custom pricing arrangements or promotional rates tied to the payment method
4. Third Party Authorization: Include when payments are authorized by someone other than the account holder
5. Business Terms: Include when the agreement is with a business entity rather than an individual consumer
6. Service Level Agreement: Include when specific processing times or service levels are guaranteed
1. Schedule A - Payment Schedule: Detailed schedule of payment amounts, dates, and frequency
2. Schedule B - Fee Schedule: List of all applicable fees including processing fees, failed payment fees, and any other charges
3. Schedule C - Authorization Form: Standard form for customer's bank account or credit card authorization
4. Appendix 1 - Customer Information Form: Form collecting all required customer details and payment information
5. Appendix 2 - Cancellation Form: Standard form for cancelling or modifying the payment arrangement
6. Appendix 3 - Direct Debit Request Service Agreement: Standard terms for direct debit arrangements as required by Australian banking regulations
Authors
Financial Services
Utilities
Telecommunications
Insurance
Subscription Services
Property Management
Healthcare
Education
Professional Services
Retail
Software and Technology
Fitness and Wellness
Legal
Finance
Accounts Receivable
Compliance
Customer Service
Operations
Risk Management
Treasury
Contract Administration
Payment Operations
Finance Manager
Accounts Receivable Manager
Legal Counsel
Compliance Officer
Customer Service Manager
Operations Manager
Credit Controller
Business Development Manager
Contract Administrator
Risk Manager
Payment Services Manager
Treasury Manager
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