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Commercial Rent Increase Letter Template for Canada

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Key Requirements PROMPT example:

Commercial Rent Increase Letter

"I need a Commercial Rent Increase Letter for my retail tenant at 123 Main Street, with a 5% increase effective March 1, 2025, and I want to include a justification based on market rates and increased operating costs."

Document background
The Commercial Rent Increase Letter is a crucial document in Canadian commercial property management, used when a landlord needs to formally notify a tenant of an upcoming rent increase. This document is typically issued in accordance with the notice periods and increase provisions specified in the original lease agreement, and must comply with relevant provincial commercial tenancy laws. While residential rent increases are strictly regulated in Canada, commercial rent increases are primarily governed by the terms of the lease agreement. The letter should be issued well in advance of the intended increase date, usually as specified in the lease terms, and must clearly state the current rent, new rent amount, percentage increase, effective date, and any relevant justification. This document serves both as a formal notification and as an important record for both parties' financial and legal documentation.
Suggested Sections

1. Letterhead and Date: Business letterhead of the landlord/property management company and current date

2. Recipient Details: Tenant's name, business name, and property address

3. Reference Information: Lease agreement details, including original lease date and any relevant lease clause numbers regarding rent increases

4. Notice Statement: Clear statement that this is a formal notice of rent increase

5. Current Rent Details: Statement of current rent amount and payment frequency

6. New Rent Details: Clear specification of new rent amount, percentage increase, and effective date

7. Payment Instructions: How and when the new rent amount should be paid

8. Closing Statement: Professional closing with contact information for questions or concerns

9. Signature Block: Signature of authorized representative, name, title, and contact information

Optional Sections

1. Increase Justification: Include when there's a need to explain the reasons for the increase, such as market adjustments or increased operating costs

2. Additional Charges: Include when there are changes to other charges such as Common Area Maintenance (CAM) or utilities

3. Lease Renewal Option: Include when the rent increase coincides with a lease renewal opportunity

4. Market Analysis Summary: Include when providing market comparables to justify the increase

5. Legal Compliance Statement: Include when there's a need to explicitly state compliance with specific regulations or lease terms

Suggested Schedules

1. Rent Calculation Schedule: Detailed breakdown of the new rent calculation, including base rent and any additional charges

2. Market Analysis Report: Supporting documentation showing comparable rents in the area

3. Historical Rent Schedule: Summary of previous rent amounts and increase history

4. Operating Costs Summary: Breakdown of increased operating costs if being used to justify the increase

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses












Relevant Industries

Retail

Office Space

Industrial

Warehousing

Healthcare

Hospitality

Professional Services

Manufacturing

Technology

Entertainment

Food and Beverage

Financial Services

Education

Automotive

Logistics

Relevant Teams

Property Management

Legal

Finance

Operations

Real Estate

Administration

Asset Management

Tenant Relations

Lease Administration

Commercial Leasing

Relevant Roles

Property Manager

Real Estate Manager

Facility Manager

Commercial Leasing Agent

Asset Manager

Legal Counsel

Operations Manager

Finance Director

Commercial Property Administrator

Business Owner

Lease Administrator

Real Estate Director

Property Management Executive

Commercial Real Estate Agent

Tenant Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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