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End Of Tenancy Form Template for Canada

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Key Requirements PROMPT example:

End Of Tenancy Form

"I need an End of Tenancy Form for my 3-bedroom apartment in Vancouver, with the lease naturally ending on March 31, 2025, including provisions for a pet damage assessment and detailed photo documentation requirements."

Document background
The End of Tenancy Form is a vital document in Canadian residential property management, designed to facilitate the formal conclusion of rental agreements while ensuring compliance with provincial tenancy laws. This document becomes necessary when either the landlord or tenant initiates the termination of a lease agreement, whether at the natural end of the term or through early termination. It captures critical information including property condition assessments, security deposit calculations, utility reading recordings, and the return of keys and access devices. The form serves multiple purposes: it provides legal protection for both parties, documents the property's condition, clarifies financial settlements, and creates a clear record of the tenancy termination. Its format and content are typically aligned with specific provincial requirements, as residential tenancy matters fall under provincial jurisdiction in Canada.
Suggested Sections

1. Property and Party Details: Identification of the rental property address and full contact information for both landlord and tenant

2. Tenancy Information: Details of the original tenancy agreement, including start date and type of tenancy

3. Termination Details: Specific date and reason for tenancy ending, including notice period compliance confirmation

4. Property Inspection: Documentation of property condition compared to move-in state, noting any damage beyond normal wear and tear

5. Security Deposit Settlement: Details of security deposit amount, proposed deductions if any, and return process

6. Final Utility Readings: Recording of final utility meter readings and arrangement for final bills

7. Forwarding Information: New contact details for tenant and arrangements for forwarding mail

8. Keys and Access Devices: Confirmation of return of all keys, fobs, parking permits, and other access devices

9. Signatures and Date: Space for both parties to sign and date the document, confirming agreement to all terms

Optional Sections

1. Pet Damage Assessment: Additional inspection details specific to properties where pets were present during tenancy

2. Maintenance Records: Documentation of repairs or maintenance conducted during tenancy, used when there are disputes about property condition

3. Early Termination Terms: Specific terms and conditions if the tenancy is being terminated before the originally agreed end date

4. Abandonment Declaration: Required when tenant has abandoned the property before proper termination

5. Renovation/Development Notice: Required when termination is due to major renovations or property development

6. Subletting/Assignment Details: Needed when there was an approved sublet or assignment during the tenancy

7. Rent Arrears Settlement: Details of any outstanding rent and payment arrangements, if applicable

Suggested Schedules

1. Schedule A - Property Condition Report: Detailed room-by-room inspection report with photographs

2. Schedule B - Cleaning Checklist: Standardized checklist of required cleaning tasks for move-out

3. Schedule C - Damage Cost Schedule: Standardized list of repair/replacement costs for common damage items

4. Appendix 1 - Move-Out Inspection Form: Official provincial form for recording property condition at move-out

5. Appendix 2 - Security Deposit Claim Form: Official form for processing security deposit deductions

6. Appendix 3 - Utility Final Reading Forms: Forms from utility providers confirming final readings and account closure

7. Appendix 4 - Photographic Evidence: Dated and labeled photographs of property condition and any damage

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Real Estate

Property Management

Residential Leasing

Legal Services

Property Investment

Housing Services

Building Management

Property Development

Relevant Teams

Legal

Property Management

Leasing

Operations

Maintenance

Administrative

Compliance

Asset Management

Tenant Relations

Documentation

Risk Management

Relevant Roles

Property Manager

Leasing Agent

Real Estate Agent

Property Administrator

Tenancy Coordinator

Legal Counsel

Housing Officer

Building Superintendent

Maintenance Supervisor

Compliance Officer

Asset Manager

Property Inspector

Rental Administrator

Portfolio Manager

Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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