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Informal Meeting Minutes are essential documentation tools used across Canadian organizations to record and track meeting outcomes, decisions, and action items. While less structured than formal corporate minutes, they still need to comply with Canadian privacy laws and business documentation standards. These minutes are particularly valuable for operational meetings, project discussions, and departmental gatherings where a formal record is beneficial but statutory documentation isn't required. The document typically includes meeting details, attendee information, discussion points, decisions made, and assigned actions, serving as a reference point for follow-up activities and accountability tracking. While informal in nature, these minutes can still be considered business records under Canadian law and should be maintained with appropriate care and attention to detail.

1. Meeting Details: Basic information including date, time, location (or virtual platform), and type of meeting

2. Attendees: List of all present participants, noting roles where relevant, and any apologies for absence

3. Agenda Items: Numbered list of topics discussed, maintaining the order from the agenda

4. Key Discussion Points: Summary of main points discussed under each agenda item

5. Decisions and Actions: Clear record of any decisions made and actions assigned, including responsible persons and deadlines

6. Next Meeting: Date, time, and location of the next meeting if applicable