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Intercompany Shared Services Agreement Template for Canada

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Key Requirements PROMPT example:

Intercompany Shared Services Agreement

"I need an Intercompany Shared Services Agreement for our Canadian mining group to establish IT and accounting shared services between our Ontario parent company and three western provincial subsidiaries, to be implemented by March 2025."

Document background
The Intercompany Shared Services Agreement is essential for corporate groups operating in Canada who wish to establish efficient and compliant shared service arrangements between related entities. This document is typically used when companies within the same group want to centralize certain functions (such as IT, HR, accounting, or administrative services) to optimize resources and achieve operational efficiencies. The agreement must comply with Canadian federal and provincial regulations, particularly regarding transfer pricing, corporate governance, and privacy laws. It provides detailed frameworks for service delivery, performance measurement, cost allocation, and governance structures, while ensuring appropriate risk allocation between the parties. This document type is particularly important for multinational corporations with Canadian operations and domestic corporate groups implementing shared services models.
Suggested Sections

1. Parties: Identification of the service provider and recipient companies, including registration details and addresses

2. Background: Context of the agreement, relationship between the parties, and purpose of the shared services arrangement

3. Definitions: Defined terms used throughout the agreement, including specific service-related terminology

4. Services: General description of services to be provided, with detailed specifications in schedules

5. Service Standards: Overall quality standards, performance metrics, and service level requirements

6. Charges and Payment: Pricing methodology, payment terms, and transfer pricing compliance requirements

7. Governance: Management structure, reporting requirements, and oversight mechanisms

8. Term and Termination: Duration of the agreement, renewal provisions, and termination rights

9. Confidentiality: Protection of confidential information shared between the parties

10. Data Protection: Compliance with privacy laws and data handling requirements

11. Intellectual Property: Ownership and usage rights of IP in service delivery

12. Personnel: Requirements for staff providing services, including qualifications and supervision

13. Liability and Indemnification: Risk allocation between the parties

14. General Provisions: Standard boilerplate clauses including notices, amendment process, and governing law

Optional Sections

1. Tax Matters: Detailed tax provisions when services have significant GST/HST implications

2. Business Continuity: Required for critical services requiring disaster recovery and business continuity planning

3. Regulatory Compliance: For services in regulated industries or involving regulatory obligations

4. Audit Rights: Detailed audit provisions for complex service arrangements or regulated industries

5. Security Requirements: When services involve IT systems or sensitive data access

6. Transition Services: When implementation or exit transition periods are required

7. Change Management: For complex services requiring formal change control procedures

8. Force Majeure: Detailed force majeure provisions for critical services

Suggested Schedules

1. Service Descriptions: Detailed specifications of each service category to be provided

2. Service Levels: Specific performance metrics, KPIs, and measurement methodologies

3. Pricing Schedule: Detailed pricing calculations, cost allocation methodologies, and transfer pricing support

4. Governance Procedures: Detailed procedures for service management, escalation, and reporting

5. Personnel Schedule: Details of key personnel, roles, and responsibilities

6. Data Processing Requirements: Specific data handling and privacy requirements

7. Technology Requirements: IT systems, security requirements, and technical specifications

8. Form of Reports: Templates for required service reports and performance monitoring

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



















































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Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Energy

Professional Services

Retail

Telecommunications

Mining

Real Estate

Transportation

Consumer Goods

Relevant Teams

Legal

Finance

Tax

Operations

Compliance

Procurement

Human Resources

Information Technology

Treasury

Risk Management

Corporate Development

Shared Services

Relevant Roles

Chief Financial Officer

General Counsel

Head of Shared Services

Corporate Controller

Tax Director

Operations Director

Chief Operating Officer

Head of Legal

Finance Manager

Compliance Officer

Service Delivery Manager

Commercial Director

Transfer Pricing Manager

Corporate Secretary

Business Unit Head

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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