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Intercompany Shared Services Agreement Template for Malaysia

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Key Requirements PROMPT example:

Intercompany Shared Services Agreement

"I need an Intercompany Shared Services Agreement for our Malaysian technology group, where our KL-based parent company will provide IT, HR, and finance shared services to five subsidiary companies across Malaysia starting March 2025, with specific attention to data protection and transfer pricing requirements."

Document background
The Intercompany Shared Services Agreement is essential for Malaysian corporate groups implementing centralized service delivery models. It is typically used when a company within a group provides specialized or support services to other group entities, enabling operational efficiency and cost optimization. The agreement addresses key aspects such as service scope, performance standards, pricing mechanisms (compliant with transfer pricing regulations), governance structure, and risk allocation. Under Malaysian law, particular attention must be given to Companies Act 2016 requirements, tax implications, data protection compliance, and employment considerations. This document serves as the primary contractual framework for shared services arrangements, ensuring clear accountability, service quality, and regulatory compliance while facilitating efficient group operations.
Suggested Sections

1. Parties: Identification of the service provider and recipient companies, including registration details

2. Background: Context of the agreement, relationship between parties, and purpose of the shared services arrangement

3. Definitions and Interpretation: Definitions of key terms and interpretation rules

4. Scope of Services: Detailed description of services to be provided

5. Service Standards: Required quality levels and performance standards

6. Charges and Payment: Fee structure, payment terms, and transfer pricing compliance

7. Governance and Reporting: Management structure, reporting requirements, and performance reviews

8. Data Protection and Confidentiality: Obligations regarding data handling and confidential information

9. Intellectual Property Rights: Ownership and usage rights of IP in service delivery

10. Term and Termination: Duration, renewal, and termination provisions

11. Liability and Indemnification: Risk allocation between parties

12. General Provisions: Standard boilerplate clauses including notices, amendments, governing law

Optional Sections

1. Regulatory Compliance: Specific compliance obligations for regulated industries

2. Business Continuity: Disaster recovery and business continuity requirements

3. Staff Transfer Provisions: Terms for staff transfers between entities if applicable

4. Insurance: Specific insurance requirements beyond standard coverage

5. Anti-Corruption: Additional anti-corruption provisions for high-risk services

6. Environmental Compliance: Environmental obligations for services with environmental impact

7. Change Control: Formal process for changing service scope or terms

8. Dispute Resolution: Specific dispute resolution procedures beyond standard provisions

Suggested Schedules

1. Schedule 1 - Services Description: Detailed breakdown of each service category and deliverables

2. Schedule 2 - Service Levels: Specific KPIs, metrics, and measurement methodology

3. Schedule 3 - Charges: Detailed pricing structure, calculation methodology, and transfer pricing documentation

4. Schedule 4 - Governance Framework: Detailed governance structure, meeting cadence, and escalation procedures

5. Schedule 5 - Personnel: Key personnel, roles, and responsibilities

6. Schedule 6 - Technical Requirements: IT systems, access rights, and technical specifications

7. Schedule 7 - Business Continuity Plan: Detailed procedures for service continuity

8. Appendix A - Form of Reports: Templates for required service reports

9. Appendix B - Contact Details: Key contact information for both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































Clauses































Relevant Industries

Financial Services

Manufacturing

Technology

Retail

Healthcare

Energy

Telecommunications

Professional Services

Consumer Goods

Industrial

Real Estate

Logistics

Relevant Teams

Legal

Finance

Human Resources

Information Technology

Operations

Procurement

Compliance

Risk Management

Internal Audit

Tax

Shared Services

Corporate Strategy

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Head of Shared Services

Legal Counsel

Finance Director

Operations Director

HR Director

IT Director

Procurement Manager

Compliance Officer

Transfer Pricing Manager

Service Delivery Manager

Contract Manager

Group Financial Controller

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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