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Intercompany Shared Services Agreement
"I need an Intercompany Shared Services Agreement for our Malaysian technology group, where our KL-based parent company will provide IT, HR, and finance shared services to five subsidiary companies across Malaysia starting March 2025, with specific attention to data protection and transfer pricing requirements."
1. Parties: Identification of the service provider and recipient companies, including registration details
2. Background: Context of the agreement, relationship between parties, and purpose of the shared services arrangement
3. Definitions and Interpretation: Definitions of key terms and interpretation rules
4. Scope of Services: Detailed description of services to be provided
5. Service Standards: Required quality levels and performance standards
6. Charges and Payment: Fee structure, payment terms, and transfer pricing compliance
7. Governance and Reporting: Management structure, reporting requirements, and performance reviews
8. Data Protection and Confidentiality: Obligations regarding data handling and confidential information
9. Intellectual Property Rights: Ownership and usage rights of IP in service delivery
10. Term and Termination: Duration, renewal, and termination provisions
11. Liability and Indemnification: Risk allocation between parties
12. General Provisions: Standard boilerplate clauses including notices, amendments, governing law
1. Regulatory Compliance: Specific compliance obligations for regulated industries
2. Business Continuity: Disaster recovery and business continuity requirements
3. Staff Transfer Provisions: Terms for staff transfers between entities if applicable
4. Insurance: Specific insurance requirements beyond standard coverage
5. Anti-Corruption: Additional anti-corruption provisions for high-risk services
6. Environmental Compliance: Environmental obligations for services with environmental impact
7. Change Control: Formal process for changing service scope or terms
8. Dispute Resolution: Specific dispute resolution procedures beyond standard provisions
1. Schedule 1 - Services Description: Detailed breakdown of each service category and deliverables
2. Schedule 2 - Service Levels: Specific KPIs, metrics, and measurement methodology
3. Schedule 3 - Charges: Detailed pricing structure, calculation methodology, and transfer pricing documentation
4. Schedule 4 - Governance Framework: Detailed governance structure, meeting cadence, and escalation procedures
5. Schedule 5 - Personnel: Key personnel, roles, and responsibilities
6. Schedule 6 - Technical Requirements: IT systems, access rights, and technical specifications
7. Schedule 7 - Business Continuity Plan: Detailed procedures for service continuity
8. Appendix A - Form of Reports: Templates for required service reports
9. Appendix B - Contact Details: Key contact information for both parties
Authors
Financial Services
Manufacturing
Technology
Retail
Healthcare
Energy
Telecommunications
Professional Services
Consumer Goods
Industrial
Real Estate
Logistics
Legal
Finance
Human Resources
Information Technology
Operations
Procurement
Compliance
Risk Management
Internal Audit
Tax
Shared Services
Corporate Strategy
Administration
Chief Executive Officer
Chief Financial Officer
Head of Shared Services
Legal Counsel
Finance Director
Operations Director
HR Director
IT Director
Procurement Manager
Compliance Officer
Transfer Pricing Manager
Service Delivery Manager
Contract Manager
Group Financial Controller
Risk Manager
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