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The Recruitment Privacy Notice is a mandatory document for organizations hiring in Canada, designed to comply with federal and provincial privacy laws, including PIPEDA and provincial privacy legislation. This document should be provided to job applicants before or at the time of collecting their personal information, explaining how their data will be handled throughout the recruitment process. It serves as a transparent communication tool that helps organizations meet their privacy obligations while building trust with potential employees. The notice must be clear, accessible, and comprehensive, covering all aspects of personal information handling during recruitment, from initial application to post-recruitment data retention. It's particularly important in today's digital recruitment landscape where organizations often use various technologies and third-party services to process applications.

1. Introduction: Overview of the notice's purpose and scope, identifying the organization responsible for data collection

2. Types of Personal Information Collected: Detailed list of personal information categories collected during recruitment (e.g., contact details, work history, qualifications)

3. Purposes of Collection and Use: Explanation of why personal information is collected and how it will be used in the recruitment process

4. Legal Basis for Processing: Description of the legal grounds for collecting and processing personal information

5. Information Sharing and Disclosure: Details about third parties with whom information may be shared (e.g., background check providers, recruitment agencies)

6. Data Security: Description of measures taken to protect personal information during collection, use, and storage

7. Data Retention: Information about how long personal data will be kept and when it will be deleted or anonymized

8. Your Privacy Rights: Explanation of applicants' rights regarding their personal information, including access and correction rights

9. Contact Information: Details of how to contact the organization's privacy officer or relevant department with privacy-related questions or concerns