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Preventative Maintenance Agreement Template for Switzerland

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Key Requirements PROMPT example:

Preventative Maintenance Agreement

"I need a Preventative Maintenance Agreement for our data center cooling and power systems, including quarterly maintenance schedules and 24/7 emergency response provisions, with service commencement planned for March 1, 2025."

Document background
The Preventative Maintenance Agreement is essential for businesses requiring regular, scheduled maintenance of their facilities or equipment under Swiss jurisdiction. This document is typically used when establishing a long-term maintenance relationship between a service provider and a facility owner or operator. It is structured to comply with Swiss contract law, particularly the Swiss Code of Obligations, and incorporates relevant technical standards and safety regulations. The agreement details maintenance schedules, service levels, performance metrics, and compliance requirements, making it suitable for various industries from manufacturing to commercial real estate. It includes provisions for regular inspections, maintenance procedures, reporting requirements, and emergency responses, while addressing liability, insurance, and data protection requirements under Swiss law.
Suggested Sections

1. Parties: Identification of the service provider and the customer, including full legal names, addresses, and registration details

2. Background: Context of the agreement, including brief description of the customer's facilities and maintenance requirements

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the preventative maintenance services to be provided

5. Service Provider's Obligations: Comprehensive list of the service provider's duties, including maintenance schedules, quality standards, and reporting requirements

6. Customer's Obligations: Customer's responsibilities, including access provision, cooperation requirements, and information sharing

7. Service Levels: Performance standards, response times, and maintenance frequencies

8. Fees and Payment: Pricing structure, payment terms, and invoicing procedures

9. Term and Termination: Duration of the agreement, renewal provisions, and termination circumstances

10. Insurance and Liability: Insurance requirements and limitation of liability provisions

11. Confidentiality: Protection of confidential information and trade secrets

12. Force Majeure: Provisions for circumstances beyond parties' control

13. General Provisions: Standard legal clauses including notices, amendments, and governing law

Optional Sections

1. Emergency Services: Additional provisions for emergency maintenance services outside regular preventative maintenance scope

2. Spare Parts Management: Specific provisions for handling spare parts inventory and replacement procedures

3. Data Protection: Required when maintenance activities involve processing personal data or accessing customer's IT systems

4. Environmental Compliance: Required when maintenance activities have environmental implications

5. Subcontracting: Necessary when the service provider may need to engage subcontractors

6. Training and Documentation: Required when the service provider needs to provide training to customer's personnel or maintain specific documentation

7. Warranties: Additional warranty provisions beyond standard service guarantees

8. Intellectual Property: Required when maintenance involves proprietary systems or software

Suggested Schedules

1. Schedule 1: Equipment List: Detailed inventory of equipment covered under the maintenance agreement

2. Schedule 2: Maintenance Schedule: Specific timing and frequency of maintenance activities

3. Schedule 3: Service Level Specifications: Detailed performance metrics and service level requirements

4. Schedule 4: Fee Schedule: Detailed breakdown of fees, including rate cards and payment schedules

5. Schedule 5: Key Personnel: List of key personnel from both parties responsible for contract management

6. Appendix A: Maintenance Procedures: Detailed technical procedures for maintenance activities

7. Appendix B: Report Templates: Standard templates for maintenance reports and documentation

8. Appendix C: Health and Safety Requirements: Specific safety procedures and requirements

9. Appendix D: Emergency Contact Details: Contact information for emergency situations and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses







































Relevant Industries

Manufacturing

Commercial Real Estate

Industrial Equipment

Healthcare Facilities

Data Centers

Hospitality

Educational Institutions

Retail

Transportation Infrastructure

Energy and Utilities

Telecommunications

Pharmaceutical Manufacturing

Food Processing

Logistics and Warehousing

Relevant Teams

Facilities Management

Operations

Maintenance

Technical Services

Procurement

Legal

Health and Safety

Quality Assurance

Asset Management

Property Management

Contract Administration

Risk Management

Relevant Roles

Facility Manager

Maintenance Manager

Operations Director

Technical Services Manager

Property Manager

Chief Operating Officer

Maintenance Engineer

Contract Manager

Procurement Manager

Health and Safety Manager

Quality Assurance Manager

Building Services Engineer

Asset Manager

Technical Director

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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