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Packing List And Commercial Invoice

Packing List And Commercial Invoice Template for Germany

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Key Requirements PROMPT example:

Packing List And Commercial Invoice

"I need a Packing List and Commercial Invoice for exporting automotive spare parts from Germany to Japan, scheduled for March 2025, with detailed HS codes and origin declarations for each component to comply with the EU-Japan Economic Partnership Agreement."

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Document background
The Packing List And Commercial Invoice document package is essential for international trade operations involving German businesses and their global trading partners. This document type is required whenever goods are exported from or imported to Germany, serving multiple purposes including customs clearance, tax compliance, and commercial transaction documentation. It must comply with German commercial law (Handelsgesetzbuch), EU customs regulations (Union Customs Code), and German VAT requirements (Umsatzsteuergesetz). The document combines detailed product information, pricing, and packing details, making it crucial for both customs authorities and business partners. It's particularly important for ensuring smooth customs clearance processes and maintaining accurate records for tax and audit purposes under German jurisdiction.
Suggested Sections

1. Seller/Exporter Information: Complete business details including name, address, tax ID, and contact information of the selling/exporting entity

2. Buyer/Importer Information: Complete business details including name, address, tax ID, and contact information of the buying/importing entity

3. Invoice Details: Invoice number, date, purchase order reference, and other relevant reference numbers

4. Shipment Information: Mode of transport, carrier details, port of loading/discharge, and estimated delivery date

5. Item Details: Detailed list of items including description, quantity, unit price, total price, HS codes, and country of origin

6. Package Details: Number of packages, package types, gross weight, net weight, and dimensions

7. Payment Terms: Terms of payment, banking details, and currency information

8. Incoterms: Specified Incoterms 2020 rule and named place

9. Total Values: Subtotal, taxes, additional charges, and final total amount

10. Declaration: Standard export declaration and certification of information accuracy

Optional Sections

1. Insurance Information: Required when shipment includes insurance coverage, specifying policy details and coverage

2. Export License Details: Needed for controlled or restricted goods requiring special permits

3. Special Handling Instructions: Include when goods require specific handling, temperature control, or safety precautions

4. Letter of Credit References: Required when payment is made via letter of credit, including LC number and issuing bank

5. Related Party Declaration: Required when buyer and seller are related entities for customs purposes

6. Free Trade Agreement Claims: Include when claiming preferential duty treatment under applicable trade agreements

Suggested Schedules

1. Detailed Packing List: Itemized list showing how goods are packed, including package numbers, contents, and quantities

2. Product Specifications: Technical details and specifications of products when required by customs or buyer

3. Certificate of Origin: When required, proves the country of manufacture of the goods

4. Safety Data Sheets: Required for dangerous goods or chemicals

5. Quality Certificates: Test reports or quality certifications when required by buyer or regulations

6. Weight Certificate: Official weight verification document when required for shipping or customs purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























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Relevant Industries

Manufacturing

Retail

Wholesale Trade

Automotive

Electronics

Chemical

Pharmaceuticals

Food and Beverage

Textile

Agriculture

Mining

Construction Materials

Medical Devices

Consumer Goods

Industrial Equipment

Relevant Teams

Logistics

Export Operations

Import Operations

Supply Chain

Finance

Shipping

Customs Compliance

International Trade

Documentation

Commercial Operations

Procurement

Warehouse Operations

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Shipping Coordinator

Customs Compliance Officer

Trade Documentation Specialist

Supply Chain Manager

International Sales Manager

Procurement Manager

Finance Controller

Warehouse Manager

Trade Compliance Director

Commercial Operations Manager

Global Trade Specialist

Documentation Clerk

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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