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Packing List And Commercial Invoice

Packing List And Commercial Invoice Template for India

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Key Requirements PROMPT example:

Packing List And Commercial Invoice

"I need a Packing List and Commercial Invoice for exporting pharmaceutical products from Mumbai to Germany in March 2025, including temperature control requirements and WHO-GMP certification details."

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Document background
The Packing List and Commercial Invoice are fundamental documents in international trade operations under Indian jurisdiction. These documents are required whenever goods are exported from India and serve multiple purposes: they act as proof of sale, support customs declaration, facilitate payment processing, and provide detailed shipping information. The Commercial Invoice portion establishes the value of goods for customs purposes and serves as the primary billing document, while the Packing List provides detailed information about packaging, weights, and dimensions. Together, they must comply with Indian regulations including the Customs Act 1962, Foreign Trade Policy, and IGST Act 2017. These documents are essential for customs clearance, payment processing through banks, and shipping arrangements.
Suggested Sections

1. Exporter Details: Complete name, address, and tax registration numbers (GST, IEC) of the exporting entity

2. Importer Details: Complete name, address, and relevant tax/registration numbers of the importing entity

3. Invoice Number and Date: Unique invoice identifier and date of issuance

4. Purchase Order Reference: Reference to relevant purchase orders or contracts

5. Shipping Terms: Incoterms and delivery terms agreed upon

6. Payment Terms: Agreed payment terms and conditions

7. Item Details: Detailed list of items including description, HS codes, quantity, unit price, and total value

8. Packaging Details: Number of packages, type of packaging, gross/net weights, dimensions

9. Total Invoice Value: Total amount with currency and payment breakdown

10. Country of Origin: Declaration of origin for goods

11. Shipping Marks: Markings and numbers on packages for identification

Optional Sections

1. Bank Details: Required when payment is through bank transfer or letter of credit

2. Insurance Details: Include when shipping terms include insurance coverage

3. Special Handling Instructions: Required for dangerous goods or items needing specific temperature/handling conditions

4. Certificate References: References to quality certificates, inspection certificates when required by buyer or regulations

5. End-Use Declaration: Required for dual-use goods or items with specific end-use restrictions

6. Export License Details: Required for controlled or restricted items requiring export licenses

Suggested Schedules

1. Detailed Packing List: Item-wise packing details including individual package contents, weights, and dimensions

2. Product Specifications: Technical specifications and details of products when required

3. Quality Certificates: Copies of relevant quality or inspection certificates

4. Analysis Certificates: Required for chemical, pharmaceutical, or food products

5. Loading Plan: Container loading details for large shipments with multiple packages

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

International Trade

Retail

Automotive

Electronics

Textiles

Pharmaceuticals

Agriculture

Chemical

Consumer Goods

Industrial Equipment

Food and Beverage

Mining

Technology Hardware

Construction Materials

Relevant Teams

Export Operations

Logistics

Supply Chain

Documentation

Shipping

Customs Compliance

International Sales

Trade Finance

Commercial Operations

Warehouse Operations

Procurement

Relevant Roles

Export Manager

Logistics Coordinator

Customs Compliance Officer

International Trade Specialist

Shipping Manager

Documentation Specialist

Supply Chain Manager

Trade Finance Manager

Export Documentation Clerk

Customs Broker

Commercial Operations Manager

International Sales Manager

Warehouse Manager

Procurement Manager

Trade Compliance Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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