Beneficial Ownership Declaration Form

Beneficial Ownership Declaration Form Template for Denmark

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The Beneficial Ownership Declaration Form is a mandatory document required under Danish law for legal entities registered with the Danish Business Authority (Erhvervsstyrelsen). This document is essential for compliance with the Danish Companies Act, Anti-Money Laundering Act, and the EU's Fifth Anti-Money Laundering Directive (AMLD5). It must be completed when registering a new company, updating existing beneficial ownership information, or when changes occur in the ownership or control structure. The form collects comprehensive information about individuals who ultimately own or control 25% or more of a legal entity, either directly or indirectly, ensuring transparency in corporate structures and supporting global efforts to combat financial crime and money laundering.

Suggested Sections

1. Declaration Header: Contains the form title, date, and legal entity information for which the beneficial ownership is being declared

2. Company Information: Details of the legal entity including registered name, CVR number, registered address, and legal form

3. Beneficial Owner Details: Core section for declaring beneficial owner information including full name, address, date of birth, nationality, identification documents, and nature/extent of beneficial interest

4. Nature of Control: Specification of how control is exercised (direct ownership, indirect ownership, voting rights, other means of control)

5. Ownership Structure: Declaration of ownership percentages and description of the chain of ownership if indirect

6. Certification: Declaration of accuracy and completeness of provided information, with date and signature fields

Optional Sections

1. Additional Control Mechanisms: To be included when control is exercised through means other than ownership (e.g., contractual arrangements, special rights)

2. Trust or Similar Legal Arrangement Details: Required when the beneficial ownership involves trusts or similar legal arrangements

3. Historical Changes: Section for declaring changes in beneficial ownership over the past 12 months, if applicable

4. Related Party Declarations: For cases where beneficial owners are connected through family relationships or joint arrangements

Suggested Schedules

1. Ownership Structure Chart: Visual representation of the ownership and control structure, particularly important for complex ownership chains

2. Supporting Documentation Checklist: List of required supporting documents (e.g., passport copies, proof of address) that must accompany the declaration

3. Guidance Notes: Explanatory notes on how to complete the form, including definitions of key terms and thresholds

4. Privacy Notice: GDPR-compliant privacy notice explaining how the personal data will be processed and shared

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