Company Declaration Letter

Company Declaration Letter Template for Denmark

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Document background

The Company Declaration Letter is a crucial document in Danish business practice, used when a company needs to make formal statements or declarations about its status, operations, or compliance with specific requirements. This document type is commonly required when dealing with Danish authorities, establishing business relationships, or participating in tender processes. The declaration letter must comply with Danish corporate law and may need to address specific requirements from the Danish Business Authority (Erhvervsstyrelsen). It typically contains verified information about the company's status, operations, compliance with regulations, and other relevant details, signed by authorized representatives. The document's format and content should align with Danish legal requirements while being clear and comprehensive enough to serve its intended purpose.

Suggested Sections

1. Letter Header: Company's official letterhead including registered name, CVR number, address, and date

2. Addressee Details: Name and address of the authority or entity to whom the declaration is being made

3. Declaration Title: Clear title indicating the type and purpose of the declaration

4. Company Information: Essential details about the declaring company including full legal name, registration number, registered address, and authorized representatives

5. Declaration Statements: The main body containing specific declarations or statements being made by the company

6. Authority Statement: Statement confirming the authority of the signatory to make the declaration on behalf of the company

7. Signature Block: Space for signature, name, and title of authorized signatory

Optional Sections

1. Compliance Statements: Additional statements regarding compliance with specific regulations, used when the declaration relates to regulatory compliance

2. Financial Declarations: Statements about company's financial status, used when financial standing needs to be declared

3. Ownership Structure: Details about company ownership and beneficial owners, used when ownership transparency is required

4. Corporate History: Information about company's operational history, used when establishing credibility or track record

5. Witness Section: Space for witness signatures and details, used when additional verification is required

Suggested Schedules

1. Supporting Documentation List: List of all documents attached to support the declarations made

2. Certificate of Registration: Copy of company registration certificate from the Danish Business Authority

3. Power of Attorney: Document proving the signatory's authority to make declarations on behalf of the company

4. Corporate Resolution: Board or shareholder resolution authorizing the declaration, if required

5. Ownership Documentation: Documents showing ownership structure and beneficial owners, if relevant to the declaration

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