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Company Secretary Engagement Letter Template for England and Wales

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Key Requirements PROMPT example:

Company Secretary Engagement Letter

"I need a Company Secretary Engagement Letter for my tech startup based in London, appointing an individual company secretary with specific expertise in corporate governance and regulatory compliance, starting from March 2025."

Document background
The Company Secretary Engagement Letter is a crucial document used when appointing a company secretary, whether an individual or a professional firm, to provide corporate secretarial services. Under England and Wales law, this document formalizes the appointment and clearly defines the scope of services, responsibilities, and terms of engagement. It includes essential details about regulatory compliance, reporting obligations, and governance requirements, particularly in accordance with the Companies Act 2006. The letter serves as a protective mechanism for both parties by establishing clear expectations, service standards, and fee arrangements.
Suggested Sections

1. Addressee Details: Full name and address of the company receiving the engagement letter

2. Scope of Services: Detailed description of company secretary services to be provided, including statutory duties and responsibilities

3. Fees and Payment Terms: Fee structure, payment schedule, billing arrangements and payment methods

4. Duration and Termination: Term of engagement, notice periods, and conditions for termination

5. Professional Standards: Commitment to maintain professional standards, qualifications, and regulatory compliance

Optional Sections

1. Additional Services: Description of supplementary services available beyond standard company secretary scope

2. Professional Indemnity: Details of professional insurance coverage and liability limitations

3. Conflict Resolution: Process and procedures for handling disputes and disagreements

Suggested Schedules

1. Schedule 1 - Detailed Service Description: Comprehensive breakdown of specific company secretary services and responsibilities

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, charging structure, and additional costs

3. Schedule 3 - Service Level Agreement: Specific performance metrics, response times, and service standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses

























Industries

Companies Act 2006: Primary legislation governing company secretaries, including their requirements, duties, responsibilities, qualification requirements (especially for public companies), and filing/reporting obligations

Corporate Governance Code: Guidelines for best practices in corporate governance, defining the company secretary's role in governance matters, particularly relevant for listed companies

GDPR and Data Protection Act 2018: Regulations concerning handling of corporate and personal data, data protection responsibilities, and confidentiality obligations

Financial Services and Markets Act 2000: Legislation relevant for listed companies, covering compliance with market regulations and insider dealing provisions

Contract Law principles: Fundamental legal principles governing contract formation, terms and conditions, termination provisions, and consideration

Professional Services Regulations: Requirements for professional indemnity, service standards, and professional qualifications

Money Laundering Regulations 2017: Regulations covering compliance requirements and due diligence obligations for preventing money laundering

Employment Law: Legal framework determining employment status (employee vs independent contractor), rights and obligations of parties, and tax implications

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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