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Engagement Letter For Outsourced Accounting Services Template for England and Wales

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Key Requirements PROMPT example:

Engagement Letter For Outsourced Accounting Services

"I need an Engagement Letter For Outsourced Accounting Services for my tech startup, covering monthly bookkeeping, payroll, and tax returns, with service commencement from January 2025 and including specific provisions for handling international transactions."

Document background
The Engagement Letter For Outsourced Accounting Services is a crucial document used when businesses or individuals formally engage external accounting professionals in England and Wales. It serves as a comprehensive agreement that defines the nature and scope of accounting services, establishes professional boundaries, outlines fee structures, and ensures compliance with UK regulatory requirements. This document is essential for protecting both parties' interests and ensuring clear communication about service expectations, responsibilities, and deliverables. It particularly addresses requirements under the Companies Act 2006, UK GDPR, and professional standards set by accounting bodies.
Suggested Sections

1. Addressee Details: Full name and address of the client, including registered office if applicable

2. Service Provider Details: Full details of the accounting firm, including registration numbers and regulatory body memberships

3. Scope of Services: Comprehensive description of the accounting services to be provided, including specific deliverables

4. Fees and Payment Terms: Detailed fee structure, payment schedule, billing arrangements and late payment terms

5. Responsibilities and Obligations: Clear outline of both parties' responsibilities, including client's obligation to provide information and firm's service delivery commitments

6. Confidentiality and Data Protection: Terms regarding confidentiality obligations and compliance with UK GDPR and Data Protection Act 2018

7. Term and Termination: Duration of the engagement and circumstances under which either party may terminate the agreement

8. Professional Standards: Reference to applicable professional standards, regulatory requirements and quality control procedures

Optional Sections

1. Additional Services: Description of potential additional services available beyond the core scope, including terms for engagement

2. Third Party Access: Terms and conditions for sharing information with third parties or subcontractors

3. International Considerations: Special terms and conditions applicable for international clients or cross-border services

4. Electronic Communications: Terms regarding the use of electronic communications and online platforms for service delivery

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive breakdown of specific services included in the engagement

2. Schedule B - Fee Schedule: Detailed fee structure, rates, and any additional charges that may apply

3. Schedule C - Data Processing Agreement: Detailed terms for handling personal data in compliance with UK GDPR requirements

4. Schedule D - Service Level Agreement: Performance standards, response times, and quality metrics for service delivery

5. Schedule E - Key Personnel: List of key team members assigned to the engagement and their roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses


















Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Core data protection legislation governing how personal and business data must be handled, processed, and protected when providing accounting services

Companies Act 2006: Primary legislation governing company and accounting requirements in the UK, including statutory accounts preparation and filing obligations

Money Laundering Regulations 2017: Regulations requiring accountants to implement specific procedures for client due diligence and suspicious activity reporting

Supply of Goods and Services Act 1982: Legislation governing the basic requirements for service contracts, including implied terms about reasonable care and skill

Financial Services and Markets Act 2000: Regulatory framework for financial services in the UK, including restrictions on regulated activities and requirements for authorized persons

Professional Indemnity Insurance Requirements: Professional obligations regarding insurance coverage for accounting services as required by professional bodies and regulators

ICAEW Code of Ethics: Professional ethical standards that must be adhered to by chartered accountants, including integrity, objectivity, and confidentiality principles

Electronic Commerce Regulations 2002: Regulations governing the provision of services through electronic means, including requirements for online contracting and information provision

Proceeds of Crime Act 2002: Legislation relating to money laundering and proceeds of crime, requiring accountants to report suspicious transactions

FRC Ethical Standard: Financial Reporting Council's standards governing ethical behavior and independence requirements for accountants

Limitation Act 1980: Legislation setting time limits for bringing legal claims, relevant for liability clauses and record-keeping requirements

Consumer Rights Act 2015: Legislation protecting consumer rights, applicable when providing accounting services to individual clients or small businesses

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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