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Construction Meeting Minutes Template for England and Wales

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Key Requirements PROMPT example:

Construction Meeting Minutes

"I need Construction Meeting Minutes for a large commercial development project in Manchester, documenting our weekly progress meetings from January 2025, with particular focus on tracking design changes and subcontractor coordination."

Document background
Construction Meeting Minutes are essential project management documents used to record and track decisions, actions, and progress in construction projects. In England and Wales, these minutes serve as formal documentation under construction law and contract requirements. They typically include attendee information, progress updates, health and safety matters, quality control issues, and assigned actions. The minutes form part of the project's legal documentation and are crucial for maintaining clear communication, tracking responsibilities, and providing evidence of decisions made during the construction process.
Suggested Sections

1. Meeting Details: Date, time, location, project name, reference numbers

2. Attendees: List of present and apologies, including names, roles, and companies

3. Previous Minutes: Review and approval of previous meeting minutes

4. Health & Safety Matters: Mandatory safety updates, incidents, and concerns

5. Project Progress: Current status, achievements, and timeline updates

6. Action Items: Tasks assigned, responsible parties, and deadlines

7. Next Meeting: Date, time, and location of next scheduled meeting

Optional Sections

1. Quality Control: Section covering quality issues, inspections, and quality control measures when relevant to the meeting discussions

2. Cost Management: Section for budget updates, financial matters, and cost-related decisions when financial topics are discussed

3. Design Issues: Section dedicated to design changes, technical discussions, and design-related decisions when modifications are proposed

4. Procurement Updates: Section covering supply chain and procurement matters when there are significant procurement activities to discuss

Suggested Schedules

1. Progress Photos: Visual documentation of work progress attached to the minutes

2. Updated Programme: Current project schedule and timeline showing progress and planned activities

3. Risk Register Updates: Documentation of changes to project risks and mitigation measures discussed in the meeting

4. Technical Submissions: Relevant technical documents and submissions discussed during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

CDM Regulations 2015: Construction (Design and Management) Regulations that govern safety and health in construction projects, requiring specific roles and responsibilities to be documented in meetings

Building Act 1984: Primary legislation for building works in England and Wales, affecting discussions and decisions about building control and standards

Health and Safety at Work Act 1974: Fundamental health and safety legislation that must be referenced when discussing site safety matters in construction meetings

Building Regulations 2010: Technical requirements for construction work that need to be addressed and documented in meeting minutes when discussing compliance

Construction Act 1996: Housing Grants, Construction and Regeneration Act governing payment and dispute resolution, relevant for recording payment discussions

Scheme for Construction Contracts: England and Wales Regulations 1998 providing adjudication and payment rules that may need to be referenced in payment-related discussions

Late Payment Act 1998: Late Payment of Commercial Debts (Interest) Act affecting payment terms discussions that should be recorded in minutes

BS EN ISO 9001:2015: Quality Management Systems standard that influences how meeting minutes should be documented and maintained

BS 6079: British Standard for Project Management providing guidance on documentation and meeting management

ISO 21500:2012: International standard providing guidance on project management documentation including meeting minutes

UK GDPR: Data protection regulation affecting how personal information is recorded and stored in meeting minutes

Data Protection Act 2018: UK's implementation of data protection requirements, affecting how personal information is handled in documentation

Environmental Protection Act 1990: Environmental legislation that must be considered when recording discussions about environmental impacts and compliance

Town and Country Planning Act 1990: Planning legislation that needs to be considered when documenting discussions about planning compliance and requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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