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Contact Form Privacy Policy Template for England and Wales

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Key Requirements PROMPT example:

Contact Form Privacy Policy

"I need a Contact Form Privacy Policy for my new e-commerce website launching in March 2025, which will collect customer data across the UK and needs to be fully compliant with UK GDPR, with specific attention to handling customer service inquiries and marketing preferences."

Document background
The Contact Form Privacy Policy is essential for any organization operating in England and Wales that collects personal data through online contact forms. This document is required to comply with UK GDPR, the Data Protection Act 2018, and PECR requirements. It serves as a transparent communication tool between the data controller and data subjects, explaining how personal information is collected, processed, and protected. The policy should be easily accessible to users before they submit their information and should clearly outline their rights regarding their personal data. It's particularly important in the current digital landscape where online data collection is prevalent and data protection regulations are strictly enforced.
Suggested Sections

1. Introduction: Overview of the policy's purpose and scope

2. Information We Collect: Details of personal data collected through the contact form

3. How We Use Your Information: Purposes and legal bases for processing personal data

4. Data Storage and Security: Information about how data is stored and protected

5. Your Rights: Explanation of data subject rights under GDPR

6. Contact Information: Details for contacting the data controller

Optional Sections

1. International Transfers: Required if data is transferred outside the UK

2. Cookie Policy: Details about cookie usage on the website

3. Third-Party Processing: Information about third-party data processors

Suggested Schedules

1. Cookie List: Detailed list of cookies used by the contact form

2. Data Processing Activities: Detailed breakdown of processing activities and their purposes

3. Third-Party Processors: List of third-party data processors and their roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR: The UK General Data Protection Regulation - Primary legislation governing personal data processing in the UK post-Brexit

DPA 2018: Data Protection Act 2018 - The UK's implementation of data protection laws, working alongside UK GDPR

PECR: Privacy and Electronic Communications Regulations 2003 - Specific rules for electronic communications, including rules about cookies

ICO Guidelines: Information Commissioner's Office regulatory guidance and requirements for data protection compliance

EDPB Guidelines: European Data Protection Board guidelines - While not binding post-Brexit, still influential for UK data protection practices

Data Collection Requirements: Legal basis for processing, types of personal data collected, and purpose of data collection must be clearly stated

Data Subject Rights: Must address rights to access, rectification, erasure, restrict processing, data portability, and object to processing

Data Security Provisions: Requirements for security measures, data retention periods, and international data transfer protocols

Third-Party Sharing Rules: Must specify categories of recipients and purposes for sharing data with third parties

Cookie Compliance: Requirements for disclosure of cookie types, purposes, and obtaining proper consent for their use

Controller Information: Mandatory inclusion of data controller details, DPO information if applicable, and ICO contact information

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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