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Factual Dispute Letter Template for England and Wales

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Key Requirements PROMPT example:

Factual Dispute Letter

"I need a Factual Dispute Letter to challenge incorrect delivery quantities stated in a supplier's invoice dated January 15, 2025, with supporting evidence from our warehouse receipts showing the actual quantities received."

Document background
A Factual Dispute Letter is a crucial document in the pre-litigation phase under English and Welsh law. It serves as a formal record of disagreement over specific facts and helps parties clarify their positions before potential legal proceedings. The letter should be precise, evidence-based, and compliant with pre-action protocols. It typically includes details of the disputed facts, supporting evidence, and a clear request for resolution. This document is often used to prevent unnecessary litigation and can be crucial evidence if the matter proceeds to court.
Suggested Sections

1. Recipient Details: Full name and address of the recipient

2. Reference Information: Any relevant reference numbers, dates, or account details

3. Clear Statement of Dispute: Concise explanation of the factual points being disputed

4. Evidence Reference: Citation of supporting evidence for your position

5. Request for Action: Clear statement of what you want the recipient to do

6. Response Timeframe: Deadline for response and consequences of non-response

Optional Sections

1. Previous Correspondence: Reference to prior communications when applicable

2. Legal Basis: Citation of relevant laws or regulations when strengthening position

3. Without Prejudice: Include when letter contains settlement proposals

Suggested Schedules

1. Supporting Documents: Copies of relevant contracts, correspondence, or other evidence

2. Timeline: Chronological sequence of relevant events

3. Evidence Bundle: Organized collection of supporting evidence referenced in the letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








Clauses












Relevant Industries
Relevant Teams
Relevant Roles
Industries

Civil Procedure Rules - Pre-Action Protocols: Practice Direction on Pre-Action Conduct and Protocols, including specific pre-action protocols relevant to the type of dispute. These set out the steps parties should take before commencing legal proceedings.

Limitation Act 1980: Establishes the time limits within which different types of legal claims must be brought. Different limitation periods apply to different types of claims, making it crucial for determining if a dispute can still be raised.

Civil Evidence Act 1995: Governs the rules regarding admissibility of evidence in civil proceedings, including provisions for hearsay evidence. Essential for understanding what evidence can be referenced in the dispute letter.

Data Protection Act 2018 and UK GDPR: Legislation governing the handling and processing of personal data. Must be considered when including personal information in the dispute letter to ensure compliance with data protection principles.

Defamation Act 2013: Relevant when the dispute involves statements about reputation or character. Sets out the framework for claims relating to defamatory statements.

Contracts (Rights of Third Parties) Act 1999: Governs how third parties may enforce terms of a contract to which they are not a direct party. Important when the dispute involves rights or obligations affecting third parties.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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