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Nursing Agency Contract Agreement Template for England and Wales

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Key Requirements PROMPT example:

Nursing Agency Contract Agreement

"I need a Nursing Agency Contract Agreement for our private hospital in London, focusing on specialized ICU nurse staffing with strict quality control measures and including provisions for emergency surge capacity during peak periods, planned to commence from March 2025."

Document background
The Nursing Agency Contract Agreement is essential for healthcare facilities requiring temporary nursing staff in England and Wales. This document establishes the legal framework for the relationship between nursing agencies and healthcare providers, ensuring compliance with UK healthcare regulations, employment law, and professional standards. It includes detailed provisions for staff qualifications, vetting procedures, payment terms, liability, and data protection. The agreement is particularly crucial in maintaining healthcare delivery standards while managing temporary staffing needs efficiently and legally.
Suggested Sections

1. Parties: Identifies the nursing agency and the client (healthcare facility/organization)

2. Background: Sets out the context of the agreement and basic premises

3. Definitions: Defines key terms used throughout the agreement

4. Services: Details of nursing services to be provided and service levels

5. Agency Obligations: Core responsibilities of the agency including vetting, qualifications, and compliance

6. Client Obligations: Responsibilities of the healthcare facility/organization

7. Fees and Payment Terms: Financial arrangements, payment schedule, and rate calculations

8. Data Protection: GDPR compliance and data handling requirements

9. Insurance and Liability: Insurance requirements and limitation of liability provisions

10. Term and Termination: Duration of agreement and termination provisions

Optional Sections

1. Performance Monitoring: KPIs and service level measurements for larger contracts or when specific performance metrics are required

2. Training Requirements: Specific training obligations for agency staff when specialized training is needed for specific healthcare settings

3. Emergency Provisions: Special arrangements for emergency situations, particularly relevant for critical care facilities or emergency services

4. International Recruitment: Provisions for overseas recruitment when agency recruits internationally

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of services and requirements

2. Schedule 2 - Fee Schedule: Detailed pricing structure and payment terms

3. Schedule 3 - Required Qualifications: List of mandatory qualifications and certifications

4. Schedule 4 - Compliance Requirements: Regulatory and professional body compliance details

5. Schedule 5 - Key Personnel: Details of key agency contacts and management structure

6. Appendix A - Standard Operating Procedures: Operational processes and procedures

7. Appendix B - Quality Assurance Standards: Quality control measures and standards

8. Appendix C - Forms and Templates: Standard forms for timesheet, incident reporting etc.

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Industries

Health and Social Care Act 2008 (Regulated Activities) Regulations 2014: Primary healthcare legislation that sets out the fundamental standards of quality and safety that healthcare providers must meet

Care Quality Commission (Registration) Regulations 2009: Regulations governing the registration and ongoing compliance requirements for healthcare providers

Nursing and Midwifery Order 2001: Legislation establishing the framework for nursing regulation and professional standards

Agency Workers Regulations 2010: Ensures equal treatment for agency workers in terms of basic working and employment conditions

Working Time Regulations 1998: Governs maximum working hours, rest breaks, and holiday entitlements for workers

National Minimum Wage Act 1998: Establishes minimum pay requirements for workers in the UK

Employment Rights Act 1996: Defines basic employment rights including contracts, unfair dismissal, and redundancy

UK GDPR and Data Protection Act 2018: Legislation governing the processing and protection of personal data, particularly sensitive healthcare information

Access to Medical Reports Act 1988: Controls access to medical reports for employment purposes

Health and Safety at Work Act 1974: Primary legislation for workplace health and safety requirements

Control of Substances Hazardous to Health Regulations 2002: Regulates exposure to hazardous substances in healthcare settings

Manual Handling Operations Regulations 1992: Covers safe handling practices particularly relevant in nursing care

Safeguarding Vulnerable Groups Act 2006: Framework for protecting vulnerable adults and children in care settings

Care Act 2014: Modern framework for adult social care including safeguarding provisions

Mental Capacity Act 2005: Protects and empowers people who may lack the mental capacity to make their own decisions

Equality Act 2010: Prohibits discrimination and promotes equality in employment and service provision

Employment Agencies Act 1973: Primary legislation governing the conduct of employment agencies

Conduct of Employment Agencies and Employment Businesses Regulations 2003: Detailed regulations on how employment agencies must operate

Rehabilitation of Offenders Act 1974: Regulates the disclosure of criminal records in employment contexts

DBS Requirements: Mandatory criminal record checking procedures for healthcare workers

National Insurance and Income Tax Regulations: Tax and NI compliance requirements for agency workers and employers

IR35 Legislation: Tax legislation affecting contractors and intermediaries in the healthcare sector

NMC Professional Standards: Regulatory standards set by the Nursing and Midwifery Council for nursing practice

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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