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Property Licence Agreement Template for England and Wales

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Key Requirements PROMPT example:

Property Licence Agreement

"I need a Property Licence Agreement for a co-working space in London, where we'll be licensing desk spaces to multiple tech startups from March 2025, with flexible terms and shared facilities including meeting rooms and kitchen areas."

Document background
The Property Licence Agreement is essential for situations where temporary or flexible property use is required without establishing a formal landlord-tenant relationship. Common in England and Wales, it's particularly useful for short-term arrangements, shared spaces, or when the licensor needs to maintain significant control over the property. The agreement covers critical aspects such as access rights, permitted activities, payment terms, and termination provisions while ensuring compliance with relevant property and safety legislation. It's distinct from a lease and typically offers less security of tenure, making it suitable for pop-up venues, desk space licensing, or temporary business premises.
Suggested Sections

1. Parties: Full details of licensor and licensee, including registration/company numbers if applicable

2. Background/Recitals: Context of the license, property description, and purpose of the license

3. Definitions: Key terms used throughout agreement, including property definition and permitted use definition

4. Grant of License: Scope of permission, duration, and nature of rights granted

5. Licensee Obligations: Payment terms, conduct requirements, maintenance responsibilities, and insurance requirements

6. Licensor Obligations: Access provisions, maintenance responsibilities, and insurance obligations

7. Termination: Notice periods, grounds for termination, and consequences of termination

8. General Provisions: Governing law, notices, entire agreement, and third party rights

Optional Sections

1. Service Levels: Used for managed properties where specific services are included in the license arrangement

2. Security Provisions: Used when valuable assets are involved, detailing access control requirements and security measures

3. Environmental Provisions: Used when environmental concerns exist, including waste management requirements

4. Alterations: Used for longer-term licenses where modifications to the property might be needed

Suggested Schedules

1. Schedule 1: Property Description: Detailed description of licensed area including plans and drawings

2. Schedule 2: Payment Schedule: Fee structure, payment dates, and review mechanisms

3. Schedule 3: Services: List of provided services and service standards

4. Schedule 4: House Rules/Regulations: Operational rules, access times, and conduct requirements

5. Schedule 5: Inventory: List of included items/equipment and condition report

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses






























Industries

Law of Property Act 1925: Fundamental legislation that defines basic property rights and interests in England and Wales, and establishes the crucial distinction between licenses and leases

Landlord and Tenant Act 1954: While licenses are not directly covered, this Act must be considered to ensure the agreement is not inadvertently structured as a lease, which would trigger different legal protections

Housing Act 1988: Relevant for residential properties to ensure the license agreement doesn't accidentally create an assured shorthold tenancy relationship

Consumer Rights Act 2015: Applies to B2C relationships, governing fairness of terms and transparency requirements in consumer contracts including property licenses

Regulatory Reform (Fire Safety) Order 2005: Establishes safety obligations and requirements regarding fire safety for property access and usage

Occupiers' Liability Acts 1957 and 1984: Defines the duty of care owed to lawful visitors and establishes safety obligations for property owners/managers

Data Protection Act 2018 & UK GDPR: Governs the collection, processing, and storage of licensees' personal data in property agreements

Equality Act 2010: Ensures prevention of discrimination in property dealings and establishes equal access rights

Health and Safety at Work Act 1974: Relevant when the licensed property is used for business purposes, establishing workplace safety requirements

Protection from Eviction Act 1977: Outlines proper termination procedures and protections against unlawful eviction, even in license agreements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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