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Volunteer Waiver Form Template for England and Wales

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Key Requirements PROMPT example:

Volunteer Waiver Form

"I need a Volunteer Waiver Form for my environmental charity that covers outdoor conservation activities, specifically including provisions for using power tools and working in adverse weather conditions, with extra emphasis on emergency medical procedures."

Document background
The Volunteer Waiver Form is essential for organizations in England and Wales engaging volunteers in their activities. This document serves as a risk management tool, clearly communicating potential hazards while protecting the organization from undue liability claims. It includes acknowledgments of risks, release of liability provisions, and health and safety protocols, all while maintaining compliance with UK legislation including the Health and Safety at Work Act 1974 and the Occupiers' Liability Acts. The form is particularly crucial when volunteers engage in activities with inherent risks or when organizations need to document informed consent.
Suggested Sections

1. Parties: Identifies the organization and the volunteer

2. Background: Brief context of the volunteer activity and relationship

3. Definitions: Key terms used in the waiver

4. Acknowledgment of Risks: Detailed description of potential risks involved in the volunteer activities

5. Waiver and Release: Core waiver language and scope of release from liability

6. Health and Safety: Safety procedures and responsibilities of both parties

7. Execution: Signature blocks, date, and witness provisions

Optional Sections

1. Medical Authorization: Permission for emergency medical treatment in case of accidents or incidents

2. Photo/Media Release: Permission to use volunteer's image and likeness in organizational media

3. Confidentiality: Non-disclosure provisions for sensitive information accessed during volunteering

4. Insurance Declaration: Clarification of insurance coverage and requirements

Suggested Schedules

1. Schedule 1 - Risk Assessment: Detailed breakdown of activity risks and mitigation measures

2. Schedule 2 - Emergency Procedures: Step-by-step emergency response protocols

3. Schedule 3 - Activity Description: Detailed description of volunteer activities and responsibilities

4. Schedule 4 - Medical Information Form: Form for recording relevant medical information and emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Health and Safety at Work Act 1974: While volunteers aren't employees, organizations still have a duty of care to ensure their safety. Relevant sections apply to non-employees present at a workplace.

Occupiers' Liability Acts 1957 and 1984: Covers duty of care owed to visitors (including volunteers) on premises and establishes the standard of care required from occupiers.

Unfair Contract Terms Act 1977: Sets restrictions on excluding liability for death or personal injury and defines limitations on what can legally be waived.

Consumer Rights Act 2015: Although volunteers aren't consumers, principles may be relevant to fairness of terms in the waiver agreement.

Data Protection Act 2018 and UK GDPR: Governs the collection and handling of personal data from volunteers, including requirements for consent and data handling procedures.

Common Law Principles: Encompasses duty of care, principles of negligence, and voluntary assumption of risk (volenti non fit injuria).

Equality Act 2010: Provides protection against discrimination and requires reasonable adjustments for disabled volunteers.

Mental Capacity Act 2005: Addresses volunteers' capacity to understand and sign the waiver, including additional protections for vulnerable adults.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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