The Corporate Credit Card Acknowledgement Form is a crucial document used when companies in Hong Kong issue corporate credit cards to employees. It serves as a protective measure for both the organization and the employee by clearly defining the parameters of card usage, responsibilities, and compliance requirements. This document is particularly important in Hong Kong's business environment, where corporate governance and financial compliance are strictly regulated. The form typically includes provisions for expense reporting, card security, authorized usage, and procedures for lost or stolen cards. It should be implemented before any corporate credit card is issued and updated periodically to reflect changes in company policy or regulatory requirements. The document helps ensure compliance with Hong Kong's banking regulations, corporate governance standards, and internal control requirements.
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1. Parties: Identification of the employer company and the employee cardholder
2. Background: Context of the corporate credit card issuance and purpose
3. Definitions: Key terms used in the document including 'Corporate Credit Card', 'Authorized Usage', 'Credit Limit', 'Business Expenses'
4. Card Usage Policy: Clear guidelines on authorized and unauthorized use of the corporate credit card
5. Cardholder Responsibilities: Employee's obligations regarding card security, expense reporting, and documentation
6. Expense Reporting: Procedures and timelines for submitting expense reports and supporting documentation
7. Reimbursement and Payment: Process for payment of card charges and handling of unauthorized personal expenses
8. Card Security: Requirements for protecting the card and reporting lost or stolen cards
9. Termination: Procedures for card cancellation upon employment termination or policy violation
10. Acknowledgment: Employee's confirmation of understanding and agreement to comply with all terms
1. Credit Limit and Amendments: Include when the company wants to specify initial credit limits and processes for limit changes
2. Overseas Usage: Include when the card may be used for international travel or foreign transactions
3. Digital Wallet Integration: Include when corporate cards may be added to digital payment platforms
4. Rewards Program: Include when addressing the handling of credit card rewards points or benefits
5. Department-Specific Policies: Include when different departments have varying authorization levels or usage policies
1. Schedule 1 - Authorized Usage Categories: Detailed list of approved expense categories and spending limits
2. Schedule 2 - Expense Reporting Templates: Standard forms for expense submission and reconciliation
3. Schedule 3 - Emergency Contact Information: List of contacts for lost/stolen cards and emergency assistance
4. Appendix A - Company Credit Card Policy: Complete corporate policy reference document
5. Appendix B - Cardholder Manual: Detailed guidelines for card usage, reporting, and procedures
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