The Employment Separation Form is a crucial document used in Hong Kong to formalize and document the termination of employment relationships. It ensures compliance with Hong Kong's Employment Ordinance (Cap. 57) and other relevant employment legislation while providing a standardized process for handling employment separations. This document is required whenever an employment relationship ends, whether through resignation, termination, or mutual agreement. The form captures essential information including employee details, separation terms, final payment calculations, company property returns, and ongoing obligations. It serves as both a checklist for proper separation procedures and a legal record of the employment termination, helping protect both employer and employee interests.
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1. Employee Information: Basic details including name, employee ID, position, department, and length of service
2. Separation Details: Type of separation (resignation/termination/mutual agreement), effective date, notice period details
3. Final Payment Information: Breakdown of final salary, leave pay, and other entitlements
4. Company Property: Checklist of company property to be returned (ID cards, keys, equipment, etc.)
5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
6. Acknowledgment: Signatures of employee, HR representative, and department head with date
1. Garden Leave Arrangements: Include when employee is placed on garden leave during notice period
2. Non-Compete Reminder: Include when employee is bound by post-employment restrictions
3. Outstanding Loans/Advances: Include when there are outstanding loans or salary advances to be settled
4. Share Options/Awards: Include when employee has outstanding share options or awards
5. Severance Payment Calculation: Include in cases of redundancy or eligible termination scenarios
6. Exit Interview Summary: Include when an exit interview has been conducted
7. Handover Plan: Include when employee has critical responsibilities requiring formal handover
1. Schedule 1: Final Payment Calculation: Detailed calculation of all final payments including salary, leave, bonuses, and deductions
2. Schedule 2: MPF Statement: Statement of MPF arrangements and final contributions
3. Schedule 3: Benefits Termination Schedule: Timeline and details of termination of various employee benefits
4. Appendix A: Handover Checklist: Detailed checklist of tasks, documents, and responsibilities to be handed over
5. Appendix B: Company Property Checklist: Detailed list of company property to be returned with condition notes
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