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The Solicitation Letter For Electric Fan is a essential business document used in the Hong Kong market to initiate sales communications for electric fan products. It serves as a formal approach to potential customers, whether businesses or individuals, presenting product offerings while ensuring compliance with Hong Kong's strict regulatory framework for electrical appliances. This document type is particularly important in Hong Kong's climate, where electric fans are in high demand, and must address specific local requirements including the Energy Efficiency (Labelling of Products) Ordinance and the Consumer Goods Safety Ordinance. The letter typically includes detailed product specifications, pricing structures, compliance certifications, and terms of sale, making it a comprehensive initial sales document. It's commonly used during peak seasons, new product launches, or when approaching new market segments, and must be carefully crafted to meet both commercial objectives and legal requirements.

1. Letter Header: Company letterhead, date, recipient details, and reference number

2. Introduction: Brief introduction of the company and purpose of the solicitation

3. Product Description: Detailed description of the electric fan(s) being offered, including model numbers, technical specifications, and key features

4. Pricing Information: Clear presentation of prices, payment terms, and any volume discounts

5. Compliance Statement: Statement confirming compliance with Hong Kong electrical safety standards and energy efficiency requirements

6. Ordering Process: Clear instructions on how to place orders and expected delivery timeframes

7. Contact Information: Detailed contact information for inquiries and orders

8. Closing: Professional closing statement and signature block