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Solicitation Letter For Graduation Template for Hong Kong

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Key Requirements PROMPT example:

Solicitation Letter For Graduation

"I need a Solicitation Letter for Graduation to raise funds for our university's new scholarship program, targeting alumni and corporate donors with a goal of HKD 5 million, to be launched before the May 2025 graduation ceremony."

Document background
The Solicitation Letter for Graduation is a crucial document in Hong Kong's educational fundraising landscape, typically employed by educational institutions approaching graduation season or during specific fundraising campaigns. This document type is designed to comply with Hong Kong's charitable solicitation regulations while effectively engaging potential donors, including alumni, parents, and corporate sponsors. The letter combines formal elements required by Hong Kong law with persuasive content that highlights the institution's achievements and needs. It includes specific sections for donation amounts, payment methods, and donor recognition, all structured within the framework of local fundraising and privacy regulations. The document is particularly important for institutions seeking to build sustainable funding sources while maintaining transparent and compliant fundraising practices.
Suggested Sections

1. Header: Official letterhead including institution name, address, and date

2. Recipient Information: Full name and address of the recipient, typically an alumnus, parent, or potential donor

3. Salutation: Formal greeting with recipient's name or appropriate title

4. Introduction: Brief introduction establishing connection and stating the purpose of the letter

5. Project Overview: Description of the graduation-related initiative or need for which funds are being solicited

6. Impact Statement: Explanation of how the donation will make a difference

7. Specific Request: Clear statement of the donation amount being requested or suggested donation tiers

8. Payment Instructions: Detailed information about how to make the donation

9. Closing: Thank you statement and professional sign-off

10. Signature Block: Name, title, and signature of the authorized representative

Optional Sections

1. Success Stories: Examples of previous successful initiatives or student achievements, used when there are compelling stories to share

2. Recognition Levels: Different donor recognition tiers and benefits, included when offering special acknowledgment for different donation levels

3. Matching Gift Information: Details about matching gift programs, included when such programs are available

4. Tax Deduction Information: Information about tax benefits of donations, included when applicable under Hong Kong tax law

5. Event Invitation: Details about upcoming graduation or donor recognition events, included when relevant events are planned

6. Reply Card: Separate response card for easier donation processing, included when using physical mail

Suggested Schedules

1. Donation Form: Structured form for capturing donor information and pledge details

2. Project Budget: Detailed breakdown of how funds will be utilized

3. Recognition Benefits: Comprehensive list of donor recognition benefits at different giving levels

4. Bank Details: Banking information and various payment method options for making donations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


















Relevant Industries

Education

Non-Profit

Charitable Organizations

Higher Education

Secondary Education

Professional Education

Philanthropy

Foundation Management

Relevant Teams

Development

Alumni Relations

Institutional Advancement

External Affairs

Donor Relations

Communications

Legal Compliance

Finance

Graduate Affairs

Relevant Roles

Development Director

Alumni Relations Manager

Institutional Advancement Officer

School Principal

University President

Fundraising Coordinator

Donor Relations Specialist

Chief Development Officer

Graduate Affairs Coordinator

Education Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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