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Student Exchange Agreement

Student Exchange Agreement Template for Netherlands

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Key Requirements PROMPT example:

Student Exchange Agreement

"I need a Student Exchange Agreement under Dutch law between Amsterdam University and University of Toronto, starting January 2025, for a basic undergraduate exchange program with up to 10 students per semester."

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Document background
The Student Exchange Agreement serves as the primary legal framework for establishing and maintaining international student exchange programs between higher education institutions under Dutch law. This document is essential when institutions wish to formalize their commitment to academic cooperation and student mobility. It typically includes comprehensive provisions covering academic arrangements, administrative procedures, financial terms, and support services, while ensuring compliance with Dutch education legislation, immigration requirements, and EU regulations. The agreement is particularly important for Dutch institutions participating in international education programs, as it must align with the Dutch Higher Education and Research Act (WHW) and the Code of Conduct for International Students in Dutch Higher Education.
Suggested Sections

1. Parties: Identification of the participating educational institutions

2. Background: Context of the agreement and general objectives of the exchange program

3. Definitions: Definitions of key terms used throughout the agreement

4. Purpose and Scope: Detailed objectives and scope of the exchange program

5. Duration and Renewal: Term of the agreement and conditions for renewal

6. Number and Selection of Students: Quota of exchange students and selection criteria

7. Academic Arrangements: Credit recognition, course requirements, and academic responsibilities

8. Financial Arrangements: Tuition fees, financial responsibilities of each institution and students

9. Student Support Services: Support services provided by host institution including orientation and academic guidance

10. Rights and Obligations: Responsibilities of both institutions and participating students

11. Immigration and Insurance: Visa requirements and mandatory insurance coverage

12. Termination: Conditions and process for terminating the agreement

13. Governing Law: Specification of Dutch law as governing law and jurisdiction

14. Execution: Signature blocks and execution details

Optional Sections

1. Staff Exchange: Include when the agreement also covers faculty and staff exchange opportunities

2. Research Collaboration: Include when institutions wish to facilitate joint research activities

3. Housing Arrangements: Include when specific accommodation arrangements are guaranteed

4. Language Requirements: Include when specific language proficiency requirements apply

5. Joint Programs: Include when the exchange is part of a joint or double degree program

6. Intellectual Property: Include when exchange involves research or creative work

7. Cultural Programs: Include when specific cultural integration activities are provided

8. Force Majeure: Include detailed provisions for handling unexpected circumstances like pandemics

Suggested Schedules

1. Schedule 1: Academic Calendar: Detailed academic calendar including orientation dates, term dates, and examination periods

2. Schedule 2: Available Courses: List of courses available to exchange students at each institution

3. Schedule 3: Financial Schedule: Detailed breakdown of fees, costs, and financial responsibilities

4. Schedule 4: Support Services: Detailed description of support services available to exchange students

5. Schedule 5: Contact Information: List of key contacts at both institutions

6. Appendix A: Application Process: Detailed application procedures and requirements

7. Appendix B: Immigration Guidelines: Step-by-step guide for visa and residence permit processes

8. Appendix C: Student Code of Conduct: Behavioral expectations and academic integrity guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































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Relevant Industries

Higher Education

International Education

Academic Services

Student Services

Education Management

Professional Education

Research and Development

Relevant Teams

International Office

Academic Affairs

Legal

Student Services

Admissions

Quality Assurance

Partnership Development

Immigration Compliance

Academic Registry

Student Support Services

Relevant Roles

International Relations Director

Academic Dean

Student Exchange Coordinator

International Office Manager

Legal Counsel

Admissions Officer

Student Affairs Manager

Academic Program Director

Immigration Compliance Officer

International Student Advisor

Partnership Manager

Education Policy Officer

Academic Registrar

Quality Assurance Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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