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Event Management Agreement

Event Management Agreement Template for Ireland

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Key Requirements PROMPT example:

Event Management Agreement

"I need an Event Management Agreement governed by Irish law for organizing a three-day international tech conference in Dublin in March 2025, with specific provisions for hybrid attendance and international speakers."

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Document background
The Event Management Agreement is a crucial document for any professional event planning arrangement in Ireland. It is designed to establish a clear contractual relationship between event management professionals and their clients, whether corporate entities, individuals, or organizations. The agreement addresses key aspects required under Irish law, including health and safety regulations, insurance requirements, and data protection obligations. This document should be used whenever professional event management services are being provided, as it protects both parties by clearly defining responsibilities, deliverables, and risk allocation. The agreement includes specific provisions for compliance with Irish legislation such as the Public Dance Halls Act 1935 (where applicable), licensing requirements, and venue regulations. It is particularly important for ensuring compliance with Irish consumer protection laws when dealing with public events.
Suggested Sections

1. Parties: Identification of the Event Manager and the Client, including full legal names and addresses

2. Background: Context of the agreement, brief description of the event, and the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement, including 'Event', 'Services', 'Venue', 'Force Majeure'

4. Appointment and Scope of Services: Formal appointment of the event manager and detailed scope of services to be provided

5. Event Manager's Obligations: Comprehensive list of the event manager's responsibilities and duties

6. Client's Obligations: Client's responsibilities, including provision of information and materials

7. Fees and Payment Terms: Detailed breakdown of fees, payment schedule, and payment terms

8. Term and Termination: Duration of the agreement and circumstances for termination

9. Insurance and Liability: Insurance requirements and allocation of liability between parties

10. Health and Safety: Health and safety obligations and compliance with relevant regulations

11. Data Protection: GDPR compliance and data handling requirements

12. Confidentiality: Protection of confidential information shared during the event planning and execution

13. Force Majeure: Provisions for unforeseen circumstances and their impact on the event

14. General Provisions: Standard contract clauses including governing law, notices, and entire agreement

Optional Sections

1. Intellectual Property: Required when the event involves creation or use of protected content, branding, or media

2. Sponsorship and Marketing: Include when the event involves sponsors or specific marketing requirements

3. Catering Services: Required when food and beverage services are part of the event management scope

4. Entertainment and Performers: Include when the event includes entertainment acts or performers

5. Technical Services: Required for events with significant audio-visual or technical requirements

6. Sustainability Requirements: Include when the event has specific environmental or sustainability goals

7. Virtual Event Components: Required when the event includes online or hybrid elements

8. Security Services: Include for large public events or events requiring specific security measures

Suggested Schedules

1. Schedule 1 - Event Specifications: Detailed description of the event, including date, venue, and expected attendance

2. Schedule 2 - Services Breakdown: Itemized list of services to be provided by the event manager

3. Schedule 3 - Fee Structure: Detailed breakdown of fees, including payment milestones

4. Schedule 4 - Timeline and Milestones: Project timeline including key deadlines and deliverables

5. Schedule 5 - Key Personnel: List of key team members and their roles from both parties

6. Schedule 6 - Insurance Requirements: Specific insurance types and coverage levels required

7. Schedule 7 - Health and Safety Plan: Detailed health and safety procedures and risk assessments

8. Appendix A - Venue Requirements: Technical specifications and requirements for the venue

9. Appendix B - Emergency Procedures: Emergency response plans and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

















































Clauses







































Relevant Industries

Events and Entertainment

Corporate Services

Hospitality

Tourism

Education

Non-Profit

Government

Sports and Recreation

Media and Broadcasting

Technology

Retail

Relevant Teams

Legal

Operations

Events

Procurement

Risk Management

Compliance

Finance

Business Development

Marketing

Administrative

Relevant Roles

Event Manager

Operations Director

Project Manager

Venue Coordinator

Corporate Events Planner

Chief Operating Officer

Procurement Manager

Legal Counsel

Risk Manager

Compliance Officer

Business Development Manager

Marketing Director

Finance Manager

Contract Administrator

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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