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Grievance Withdrawal Letter Template for Ireland

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Key Requirements PROMPT example:

Grievance Withdrawal Letter

"I need a Grievance Withdrawal Letter for my workplace bullying grievance filed on January 15, 2025, as the issue has been resolved through mediation, and I want to formally close the matter while acknowledging the resolution reached."

Document background
The Grievance Withdrawal Letter is a crucial document in Irish employment practice, used when an employee decides to formally withdraw a previously submitted workplace grievance. This document is typically employed when either the grievance has been satisfactorily resolved through informal means, when circumstances have changed, or when the employee voluntarily chooses to discontinue the complaint process. The letter must comply with Irish employment law, particularly the Workplace Relations Act 2015 and the Code of Practice on Grievance Procedures. A properly drafted Grievance Withdrawal Letter should clearly reference the original grievance, state the withdrawal intention, and document any resolutions or agreements reached. This documentation is essential for maintaining accurate employment records and may be important for future reference in employment relations matters.
Suggested Sections

1. Header Information: Date, recipient details (HR/Manager name, company address), reference numbers

2. Subject Line: Clear identification of the document as a grievance withdrawal

3. Original Grievance Reference: Details of the original grievance including date filed and nature of complaint

4. Withdrawal Statement: Clear and unambiguous statement of intention to withdraw the grievance

5. Closing: Professional closing, signature block, employee details

Optional Sections

1. Resolution Summary: Brief description of how the grievance was resolved, if applicable

2. Conditional Terms: Any conditions attached to the withdrawal, if the withdrawal is conditional

3. Future Considerations: Any agreed-upon future actions or preventive measures

4. Acknowledgment of Voluntary Action: Statement confirming the withdrawal is voluntary and without coercion

5. Confirmation of No Retaliation: Statement acknowledging protection against retaliation for having filed the original grievance

Suggested Schedules

1. Original Grievance Document: Copy of the original grievance filing (as reference)

2. Resolution Agreement: If applicable, any formal agreement that led to the withdrawal

3. Meeting Minutes: If applicable, minutes from any meetings that led to the resolution

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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