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Bullying Grievance Letter

Bullying Grievance Letter Template for Ireland

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Key Requirements PROMPT example:

Bullying Grievance Letter

"I need a Bullying Grievance Letter to report ongoing verbal harassment from my direct supervisor in the tech department, which has been occurring since January 2025; the letter should reference our company's zero-tolerance policy and include documentation of five specific incidents."

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Document background
A Bullying Grievance Letter is a formal document used in Irish workplaces when an employee needs to report serious or persistent workplace bullying that hasn't been resolved through informal channels. The letter should be drafted in accordance with Irish employment legislation, particularly the Safety, Health and Welfare at Work Act 2005 and the Code of Practice on the Prevention and Resolution of Bullying at Work 2020. It typically includes detailed accounts of specific incidents, their impact on the employee's wellbeing and work performance, and previous attempts at resolution. The document serves as both a formal complaint and a potential foundation for further legal action if the issue remains unresolved. It's essential to maintain a professional tone while clearly outlining the incidents, their effects, and the desired outcome.
Suggested Sections

1. Sender's Contact Information: Full name, position, department, and contact details of the person making the complaint

2. Recipient's Information: Name and title of the appropriate person/department (HR Director, Line Manager, etc.)

3. Date: Current date of writing the grievance letter

4. Subject Line: Clear indication that this is a formal bullying grievance

5. Introduction: Formal opening stating the purpose of the letter and identifying the writer's role

6. Details of Incidents: Chronological account of specific bullying incidents, including dates, times, locations, and witnesses

7. Impact Statement: Description of how the bullying has affected work performance, health, and well-being

8. Previous Actions Taken: Description of any informal attempts to resolve the situation or previous reports made

9. Requested Resolution: Clear statement of what outcome the complainant is seeking

10. Closing Statement: Professional closing requesting action and indicating availability for further discussion

Optional Sections

1. Union Representative Details: Include if represented by a union or workplace representative

2. Medical Impact: Include if medical evidence or documentation exists regarding health impacts

3. Legal Framework Reference: Include specific references to relevant legislation if particularly relevant to the case

4. Witness Statements: Include if other colleagues have witnessed the bullying and are willing to provide statements

5. Timeline of Events: Include if the bullying has occurred over an extended period with multiple incidents

Suggested Schedules

1. Appendix A - Incident Log: Detailed log of all bullying incidents with dates, times, and descriptions

2. Appendix B - Supporting Evidence: Copies of relevant emails, messages, or other documentary evidence

3. Appendix C - Witness Statements: Written statements from witnesses who observed the bullying behavior

4. Appendix D - Medical Reports: Copies of any medical reports or documentation related to health impacts

5. Appendix E - Previous Correspondence: Copies of any previous complaints or relevant correspondence regarding the issue

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Teams

Human Resources

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Senior Management

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Occupational Health

Relevant Roles

Human Resources Director

HR Manager

Employee Relations Manager

Line Manager

Department Head

Chief Executive Officer

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Union Representative

Workplace Relations Officer

Health and Safety Officer

Employee Assistance Counselor

Diversity and Inclusion Officer

Legal Counsel

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